HR Practice Coordinator

Job Description

Job Description

Who We Are

McGuire Sponsel is a national specialty tax consulting firm founded in 2007. We serve 500+ CPAs and businesses across the country. We pride ourselves on combining technical expertise with exceptional client service. We have 5 offices throughout the United States: Indianapolis (HQ), Atlanta, Dallas, Phoenix, & Detroit. We are a rapidly-growing consulting firm and pride ourselves on finding and cultivating the best talent! As the HR & Recruiting Specialist, you will help with the most important part of our firm - our people! In this role, you'll support all functions that attract, develop, and retain our top talent. Read about our GREAT culture below...

• G rowth Mindset: We embrace challenges as opportunities to learn and evolve. With a deep desire to continuously level up, we approach our work with curiosity, humility, and a willingness to fail forward. Progress is built on iteration, not perfection.
• R elationship Focus: We invest in authentic, trusting relationships — with our clients, our teammates, and ourselves. We lead with honesty, communicate openly, and collaborate with intentionality. Strong relationships are our foundation for great work and long-term success.
• Strives for E xcellence: We hold ourselves to the highest standards of integrity, quality, and intelligence. From strategic thinking to technical execution, we take pride in delivering exceptional work. Excellence is not an outcome — it's a mindset we bring to everything we do.
• A wareness: We operate with emotional intelligence and self-awareness, understanding how our actions impact others and the broader team. We’re committed to personal growth, constructive feedback, and leading ourselves before leading others.
• T enacity: We show up with resilience, grit, and determination — especially when the work gets hard. We’re solutions-oriented, driven, and persistent in pursuing the best outcomes for our clients and our team. We don’t give up; we level up.

A cornerstone of McGuire Sponsel is our firm’s commitment to reinvesting into the firm. This reinvestment is evident when looking at our employees' personal and professional growth. We support a culture that promotes work-life balance so team members can meet their personal goals and responsibilities. Our commitment to people is reflected in our positive work environment that attracts and develops talented professionals. Our HR team is crucial in leading the efforts in developing, recruiting, retaining, and supporting the amazing talent that we have. As the HR Practice Coordinator, you would be owning HR administration, onboarding coordination, benefits administration, and support engagement efforts for the firm, operating as the firm's culture champion.

Read more about the culture here.

Department : Human Resources
Reports to : HR & Recruiting Specialist
Type : Full-time, non-exempt
Pay : Hourly plus discretionary performance bonus

• Talent Acquisition support
• HR Administration: benefits administration, HR compliance support, vendor management with our PEO, employee relations, leave and workers compensation administration, 401(k) administration, miscellaneous admin support
• Lead the administration of Open Enrollment for employee benefits
• Run reporting and any other data analytics as needed
• Coordinate and support our learning and development programs
• Assist in employee documentation and HRIS administration
• Leverage AI as needed for research and technical questions
• Systems administrator on all HR platforms
• Onboarding and New Hire administration support
• Offboarding administration support
• Week One Training Coordination: Organize and schedule week-one orientation and training; partner with hiring managers to ensure an organized onboarding for new hires to acclimate to the Firm; schedule 30-60-90 day check-ins with new hires to get a pulse on engagement, progress, and role alignment.
• Team Building and Culture Initiatives: Assist with team-building activities and company culture events; support initiatives that promote engagement, collaboration, and retention; contribute ideas and strategies that strengthen workplace culture and employee morale.
• Employee Recognition and Appreciation: Serve as the administrator of the employee appreciation platform; promote participation and facilitate user training; partner with leadership to align recognition programs with company values and strategic goals.
• Project Management as Needed

• Attention to Detail: Establishes quality checks and best practices, proactively identifies potential errors, and reviews work to improve accuracy and quality.
• Effective Communication: Tailors communication to different audiences, communicates clearly and confidently, and checks for understanding while adjusting communication as needed.
• Execution Excellence: Takes ownership of outcomes, balances quality, speed, and efficiency, and consistently delivers high-quality results independently.
• Human Resources Management: Understands and applies basic compliance and policy requirements while accurately and consistently supporting HR operations, including onboarding, documentation, and employee inquiries.
• Planning, Prioritizing & Organizing: Manages multiple priorities and deadlines independently, anticipates workload, plans ahead, and adjusts priorities based on urgency and importance.

• Bachelor’s degree in human resources, business, or a related field.
• 2+ years of HR experience; onboarding experience as well is a plus.
• Strong communications, organizational, and people skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects in a fast-paced, deadline-driven environment.
• Strong administrative skills.
• Proficiency in Microsoft Suite.
• Experience in ATS and HRIS platforms; specific experience with ClearCo is a bonus.
• Valid U.S. driver’s license and reliable transportation.
• Ability to travel occasionally to our other office locations when needed.
• Event planning or employee engagement experience is a plus.

• Health, dental, & vision insurance
• Pet Wellness (Wagmo)
• Voluntary STD benefits and company-paid LTD
• Flexible Spending Accounts and Health Savings Accounts
• Life and Accidental Death & Dismemberment Insurance
• Supplemental Benefits (Accident, Cancer, Hospital Indemnity, & Critical Illness)
• Savings Marketplace – discounts on hotels, flights, movie tickets, electronics and more
• 401(k) with employer match
• 4 weeks of PTO
• 9 paid holidays & Summer Fridays
• Wellness programs
• Professional development opportunities
• Team-building events and social outings
• Clear career path and advancement opportunities

EEO Statement
McGuire Sponsel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.