Administrative Assistant (Preschool)

Job Description

Job Description

About This Role

Teachable Moments is a warm, nurturing early childhood education center dedicated to providing a safe, engaging, and developmentally appropriate environment for young learners. We value strong relationships with families, staff, and the community.

We are seeking a friendly, organized, and detail-oriented Administrative Assistant to support the daily operations of our preschool. This role is the first point of contact for families and visitors, helping create a welcoming and professional atmosphere while ensuring smooth administrative processes.

• Greet and assist parents, children, and visitors in a professional and friendly manner
• Answer phone calls, emails, and general inquiries
• Maintain student records and ensure confidentiality
• Assist with tours, enrollment and registration
• Manage attendance records and updating Waitlist
• Support scheduling, staff coordination, and calendar management
• Maintain office and classroom supplies
• Assist with event planning and parent communications
• Ensure compliance with licensing and administrative requirements
• Supervise in the absence of the Director

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• Previous administrative or office experience (experience in a school or childcare setting is a plus)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar systems
• Ability to handle sensitive information with confidentiality
• Reliability
• Friendly, patient, and professional demeanor

• Experience with childcare management software (Kangarootime)
• Familiarity with early childhood education environments
• Strong customer service skills

• Professional Development
• Flexible Schedule
• Supportive and collaborative work environment
• Opportunities for professional development
• The opportunity to make a meaningful impact in the lives of children and families