Administrative Assistant

Job Description

Job Description

Administrative Assistant — Real Estate
Sit Stay Homes · Omaha, NE | Part-time in office | Hourly Rate + Bonus

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About the role

Sit Stay Homes is a growing real estate brokerage in Omaha looking for a driven, detail-oriented Administrative Assistant to be the backbone of our operations. You'll work directly alongside our agents, managing everything from transaction coordination and client communications to marketing, MLS listings, and business systems — so our agents can focus on what they do best: serving clients and closing deals.

If you thrive on organization, love checking things off a list, and want to grow inside a fast-moving real estate team, this role is for you.

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What you'll do

GENERAL ADMINISTRATION
- Oversee daily operations across all aspects of the brokerage
- Build and manage systems for sellers, buyers, client database management, lead generation tracking, and follow-up
- Update a business operations manual and job descriptions for future hires
- Support recruiting, onboarding, and ongoing leadership of future hires
- Hold agents accountable for agreed-upon lead generation activities

TRANSACTION COORDINATION — PRE-LISTING THROUGH CLOSE
- Run all aspects of buyer and seller transactions from initial contact to agreement
- Organize listing materials
- Coordinate home photos, staging, repairs, cleaning, signage, lockbox, and marketing
- Arrange document signatures and review all paperwork for accuracy and compliance
- Set up showing services and collect feedback
- Input data into various systems and management platforms

POST-CONTRACT THROUGH CLOSING
- Oversee buyer and seller transactions from purchase agreement to closing
- Coordinate with mortgage agents, appraisers, and inspectors
- Schedule home inspections, repairs, and closing-related logistics
- Submit all documents to the broker for file compliance
- Organize post closing follow up

MARKETING & BUSINESS DEVELOPMENT
- Manage a CRM system and organize information for buyers and sellers
- Coordinate production of listing flyers, open house materials, graphics, and signage
- Manage and update agent website(s), blog(s), and online listings
- Assist with social media presence and track all online business sources
- Plan and assist with events.
- Coordinate and implement email and other marketing./

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Skills & experience
(Don't check every box? Apply anyway — we hire for drive and teachability.)

- Microsoft Office & Google Apps
- CRM experience
- Real estate, financial, mortgage, or insurance industry background is preferred
- Social media savvy
- Canva or other design tools
- Video creation skills
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Compensation

Hourly position with performance bonus structure based on experience and training. Specific salary range discussed during the interview process.

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To apply, submit your resume and a brief note on why this role fits you.

Company Description

Sit Stay Homes is a premier real estate brokerage that blends a master-level understanding of property values with a fierce dedication to the community—both human and canine. Founded by a multi-decade industry expert, the brokerage operates on these principles: providing over the top customer service (which means doing what others deem too difficult, too unconventional, or flat-out impossible) and greatly impacting the communities we serve. The broker of Sit Stay Homes is a hands-on animal rescuer and rehabilitator for large, neglected, and abused dogs. At Sit Stay Homes, we don't just close transactions; we rescue, rebuild, and find true homes for everyone.

Company Description

Sit Stay Homes is a premier real estate brokerage that blends a master-level understanding of property values with a fierce dedication to the community—both human and canine. Founded by a multi-decade industry expert, the brokerage operates on these principles: providing over the top customer service (which means doing what others deem too difficult, too unconventional, or flat-out impossible) and greatly impacting the communities we serve. The broker of Sit Stay Homes is a hands-on animal rescuer and rehabilitator for large, neglected, and abused dogs. At Sit Stay Homes, we don't just close transactions; we rescue, rebuild, and find true homes for everyone.