Emergency Management Specialist I

Emergency Management Position

Incumbent works under the direction of the Emergency Management Director or designee, providing administrative support functions, administering grants, managing records and preparing and submitting required progress reports.

Essential functions include:

• Providing administrative support and operational assistance (e.g. generating documents and managing correspondence, organizing, filing and maintaining department records, maintaining computer files and folders).
• Establishing and maintaining effective work relationships with clients, supervisors, County employees, elected officials, attorneys, law enforcement, judges, other agencies, and the public.
• Complying with Civil Service Rules, collective bargaining agreements, County policies, department policies and laws to create a cooperative, safe, respectful and quality work environment.
• Performing administration of state and federal grants, maintaining associated records and documentation, preparing and submitting required requests, invoices and progress reports.
• Maintaining correspondence, fiscal and inventory records required for grant compliance ensuring grant funds support, and utilization on services and commodities specified in the grant application/workplan.
• Coordinating between the Nebraska Emergency Management Agency (NEMA) and EMA regarding documents and performance requirements related to homeland security grants and projects.
• Providing support to other Emergency Management (EM) staff and performing specific EM duties (e.g. program development, emergency capability sustainment).
• Overseeing and managing the internal and public alert systems, contact lists and emergency contact directory, providing alert systems training to external entities.
• Preparing, processing and maintaining purchase order and invoice documentation (e.g. reviewing invoices and processing payment, following-up on vendor payment, researching and resolving problems, initiating paperwork to correct discrepancies, ensuring bill payments), entering purchasing information into Oracle for approval, processing and payment.
• Identifying equipment and communications needs for EMA and researching purchasing options.
• Developing written programs and responses to external volunteer organizations and individuals, assisting with data collection, emergency duty assignment and training documentation.
• Maintaining required Hazard Mitigation Program operations documentation.
• Serving as the initial contact, answering calls and requests for assistance.
• Providing support during community emergencies and natural disasters.
• Compiling and completing equipment inventory, tracking equipment, radios, condition, maintenance, disposition, and storage needs, and assisting with document tracking.
• Assigning Government Emergency Telecommunications Service (GETS) cards to authorized subscribers, updating assignments and providing usage instructions and benefits of the priority communications service.
• Assisting with the maintenance and management of badging and credentialing systems for EM volunteers and stakeholders.
• Comprehending, interpreting, and applying regulations, procedures, and legislation related to emergency management. Assisting in diagnosing malfunctions and movements of outdoor warning sirens and associated utilities working with contractor(s) to resolve issues.
• Preparing statistical reports and correspondence and maintaining department records. Attending meetings involving government, private and volunteer stakeholders, documenting discussions.
• Maintaining job knowledge and skills (e.g. participate in exercises, complete required training, attend webinars/seminars).
• Safely operating a motor vehicle when required to travel on County business.
• Reporting to work with regular, consistent attendance.
• Performing other duties as assigned and directed.

Education and work experience and other requirements include:

• Bachelor's degree from an accredited college or university in emergency management, public administration, business administration, or closely related field required.
• Two (2) years of emergency management experience required.
• Two (2) years of MSOffice experience required.
• Homeland Security grant management experience preferred.
• Possess or complete the State of Nebraska Basic Course in Emergency Management within one (1) year of hire required.
• Completion of FEMA ICS 100 and NIMS 700 required.
• Other NIMS courses shall be completed as assigned.
• Completion of FEMA IS-3 and AWR-317 courses preferred.
• Valid driver's license and own transportation upon hire and maintained throughout employment required.
• Completion of a pre-employment criminal record check, physical assessment and conditional offer drug screen required.
• *Equivalent combination of education and work experience may be substituted for requirements on a year-for-year basis.

Physical requirements and working conditions include:

• The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work is generally performed in an office setting. Noise level is usually quiet to loud. Work hours are typically standard day-shift hours; however, schedule may vary (e.g. evenings, nights, weekends, holidays, overtime/extra hours, emergency call-in). Work involves potential exposure to inclement weather and biohazards. Work may be stressful when dealing with time constraints, multiple/changing priorities, limited resources and uncooperative/irate individuals.
• Work requires some physical activity, including extended periods of sitting, standing, frequent walking, climbing, reaching, and occasional balancing, kneeling, and bending. Work also requires the ability to frequently lift/carry objects weighing up to 25 pounds and occasionally up to 100 pounds. Incumbent must have the agility, maneuver over rough terrain, around various obstacles and access sites on foot.
• Required sensory abilities include vision, hearing and touch. Visual abilities, correctable to normal ranges, include close, distance, color and peripheral vision, depth perception and the ability to adjust focus. Communication abilities include the ability to talk and hear within normal ranges. Incumbent must possess hand-eye coordination and manual dexterity to operate computers and other equipment.

Douglas County is an EOE - Disability/Veterans

Douglas County offers a comprehensive benefit package including:

• Insurance including health, dental, vision, and life
• Pension
• Sick Leave
• Vacation Leave
• 13 Holidays
• Flex Spending Accounts
• Deferred Income plans (457 plan)
• EAP
• Health Savings Accounts