Enrollment Clerk

Enrollment Clerk

The Enrollment Clerk will represent the college to current and prospective students, high school counselors, parents, and other College visitors, and provide them with assistance and information regarding admissions and financial aid. The Enrollment Clerk must have skill in preparing and presenting workshops, customer service, computer application and basic office procedures.

Essential Duties and Responsibilities

• Serve as a public face of the Enrollment Services department, including responding to telephone calls and emails, contacting third parties regarding financial aid recipients and admissions applicants, and assisting students and visitors to the office.
• Processing admissions applications and documents.
• Review student files to assure eligibility requirements are met, and notify students of any deficiencies, and provide general assistance to students, prospective students, and their families regarding enrollment matters.
• Provide Admissions information to students, parents, counselors, and others.
• Maintain enrollment records and assist in the preparation of various enrollment management reports.
• Perform other duties and responsibilities as assigned, required, or directed by the College. The College reserves the right to assign additional tasks and to alter or reassign job duties as necessary to meet business and operational needs.
• In order to perform these essential functions, the Enrollment Clerk must be present at work. Therefore, attendance is an essential function.

Qualifications

• Minimum of one year postsecondary education with 15 semester hours in related field.
• One year of related experience preferred.
• Must have knowledge of general business and office procedures, and must be proficient in the use of generally used administrative computing systems and computer programs such as Microsoft Word and Excel.
• Must have knowledge of federal and state financial aid programs and college admission requirements.
• Must have good interpersonal skills, the ability to perform basic arithmetic, the ability to communicate effectively both verbally and in writing, and the ability to read and comprehend written materials.
• Must have availability and willingness to work a flexible schedule, including evenings.
• Must possess a valid driver's license.

Application Procedures/Additional Information

SALARY: Appropriate placement on State Salary Schedule E4 ($34,298-$51,793) of the Alabama Community College System Salary Schedule.

APPLICATION PROCEDURE: Application packets will be accepted until the position is filled. In order to be considered for this position, a complete application must be submitted. A complete application packet consists of:

• Completed Wallace State Community College employment application with three work references.
• Résumé
• Cover letter describing specifically how your experience and qualifications meet the qualifications outlined for the position.
• Verification of experience (employment) will be required after the interview process and prior to an offer of employment. Letter(s) must come from current and/or former employers, verifying employment experience to meet minimum required qualifications. Letter(s) must include employment dates and job title and be on official letterhead with an authorized personnel signature.
• Separate transcripts from each college attended (photocopies will suffice until employed)

Applicants must meet eligibility requirements to work in the U.S. at time of appointment. All application materials must be submitted as a complete packet and will become the property of the College.

Applicants who fail to submit all required information will be disqualified. Only application packets received during the period of this announcement will be considered.

APPLICATIONS MAY BE FILED ONLINE AT:

Please Note:

ALL APPLICATION MATERIAL MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these documents during the process.

Human Resources

Monday - Thursday 7:30 am - 4:30 pm

Friday 7:30 am - 2:00 pm

View phone number on click.appcast.io

When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER , this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail.

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

APPLICATION DEADLINE: Application materials will be accepted until the position is filled.

ADDITIONAL INFORMATION: The College reserves the right to fill the position within four months of the stated deadline date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position should circumstances warrant the need to fill more than one position.

Applicants scheduled for an interview may receive or review the Essential Functions for the position at the time of the personal interview. Any applicant, however, may request a copy of the Essential Functions for the position prior to the interview appointment. All male applicants between the ages of 18-26 must provide proof of Selective Service Registration.

It is the sole responsibility of the applicant to ensure his or her application packet is complete. Before an offer of employment can be made to the selected candidate, the College will require written verification (on letterhead and signed by an appropriate authority) from current and previous employers confirming the required level of experience as stated in the "Qualifications" section.

Wallace State Community College is an equal opportunity employer. It is the policy of the Alabama Community College Systems, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Wallace State Community College complies with the Americans with Disabilities Act (ADA) and will provide reasonable accommodations to qualified individuals with disabilities, unless doing so would cause undue hardship. Applicants requiring accommodations in the application or interview process should contact the Human Resources Office at View phone number on click.appcast.io prior to the closing date of the announcement.

The College reserves the right to withdraw this job announcement at any time prior to the awarding. Wallace State Community College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirm an employee's eligibility to work in the United States as required by the Department of Homeland Security.