Human Resources Specialist

Human Resources Specialist – ASE West Campus Under the direct supervision of the Human Resources Manager, this role administers the district’s payroll function, including developing reporting procedures and internal controls, implementing processes, ensuring accuracy of payroll data, and ensuring compliance with school district and regulatory agency requirements. Essential Functions Inputs and processes payroll information in accordance with established practices; assures accurate program and funds distribution for timely and accurate payment of district employees. Authorizes payroll changes for the purpose of resolving problems and meeting special compensation requirements. Inputs and maintains all information into the payroll processing system regarding federal and state taxes, as well as all deductions (e.g., retirement, health insurance, dues). Sets up and maintains direct deposit system to ensure proper deposits of payroll checks. Coordinates with district personnel for the purpose of setting up and maintaining payroll services and/or programs. Develops reporting procedures and internal controls for timely and accurate completion of federal and state reporting requirements. Implements assigned programs and projects for the purpose of conforming to administrative, state and/or federal requirements. Recommends policies, procedures and/or actions for the purpose of providing direction for meeting the district's payroll objectives. Researches discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and implementing corrective measures, as necessary. Updates payroll information (e.g., changes to wages/salaries, deductions) annually, and as needed. Prepares and distributes all annual tax information (i.e., W-2 statements). Inputs information regarding attendance for posting and reporting. Composes a variety of materials (e.g., reports, memos, letters, procedures, manuals, etc.) for the purpose of documenting activities, providing written reference and/or conveying information regarding expenses, balances, etc. Provides verifications of employment for current and former employees. Maintains files, both paper and electronic versions, to document changes to contracts and salaries. Conducts internal audit of employee files, at least annually, and upon request. Exemplifies ASE's core values of Respect, Integrity, Service, and Empathy (RISE). Additional Duties Performs other related duties, as assigned, to ensure efficient and effective functioning of the accounting system. Equipment Standard office equipment such as personal computer, copy machine, fax machine, telephone, calculator, spreadsheets. Knowledge, Skills and Abilities Knowledge of federal and state wage and hour laws, and related regulations. Knowledge of accounting and bookkeeping principles. Organizational and time management skills. Ability to report work verbally or in writing to supervisor, as required. Ability to carry out instructions furnished in written or verbal form. Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel). Ability to problem-solve job-related issues. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding school district financial and other information. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Physical and Mental Demands, Work Hazards Works in standard office building environments. See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position. Qualification Profile Associates or Bachelor's Degree in Accounting or related field, with coursework in business, math, accounting, bookkeeping and record keeping. Some successful payroll processing experience preferred. Equal Employment Opportunity Statement ASE is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status or any other protected characteristic. #J-18808-Ljbffr