Sachbearbeiter:in für die Schiffskoordination (m/w/d/x)

Research Support For Polar And Marine Research

Das Alfred-Wegener-Institut Helmholtz-Zentrum für Polar- und Meeresforschung is a research institution supported by the Federal Republic of Germany, the Free Hanseatic City of Bremen, and the states of Brandenburg, Schleswig-Holstein, and Lower Saxony. We conduct polar and marine research in a broad multidisciplinary approach, contributing significantly to global environmental, earth system, and paleoclimate research in collaboration with numerous academic and non-academic research institutions.

Background: The AWI operates five research vessels in polar regions and the North Sea. The Department of Logistics and Research Platforms enables the operation and development of infrastructures and the logistical implementation of expeditions. In the area of research vessels, we are the interface between expedition participants and the ship. Through daily communication with shipping companies and stakeholders, we make expeditions possible. To support the department, we are looking for you to join us at the earliest possible date in a full-time position.

Your Tasks

• Logistical, operational support of AWI ships and their expeditions
• Processing of diplomatic research applications
• Interface to embassies, shipping companies, and other contractual partners
• Advisory and support for expedition participants
• Organization and accompaniment of dry dock periods and port passages in Germany and abroad

Your Profile

Minimum Bachelor’s degree in a maritime field (nautics, maritime transport and port economics, cruise industry management, or comparable) Willingness to undertake multi-day national and international service trips as well as regular on-board visits in port and dry dock operations in Bremerhaven, Helgoland, List, Cuxhaven, and occasionally internationally IT application skills, especially Outlook, Word, Excel, PowerPoint, OneNote, and Adobe Acrobat Pro as well as video conferencing software German language skills at a native level (approximately CEFR level C2) Very good English language skills (approximately CEFR level C1) Desired skills, knowledge, and experiences

• Knowledge and experience in the field of research shipping as crew
• Practical seafaring time as an officer
• Excellent communication skills, friendly and yet binding in a demanding environment
• Knowledge and experience in the field of HSE
• IT application skills beyond the use of MS Office products

Further information Contact in working life: predominantly with more than 5 people Communication: almost equally split (internal/external) on the following types Phone: frequently (daily or several times a week) E-mail: frequently (daily or several times a week) Video conferences (e.g., Webex): frequently (daily or several times a week) Personal contact in person: frequently (daily or several times a week) Movement at the workplace: regularly over larger distances (e.g., other buildings) Business trips: occasionally (several times a year) Expeditions: not applicable Please note that the mentioned conditions are intended as a guide and may vary depending on the specific area of deployment. Further information on the specific position can be obtained from Marius Hirsekorn (View email address on click.appcast.io; View phone number on click.appcast.io). For general questions about the application process, please contact Elisabeth Wildt in recruiting (View email address on click.appcast.io, View phone number on click.appcast.io). In this overview, you will find further contact persons for various concerns. The position is permanent and advertised in full-time. The remuneration is dependent on your qualification and the tasks assigned to you up to pay grade 11, and is based on the Collective Agreement for the Public Service (TVöD-Bund). The place of work is Bremerhaven. We offer

• A meaningful job in an internationally leading research institute contributing to the understanding of oceans, climate, and polar regions
• A diverse working environment at the interface of science, technology, and administration
• Flexible working hours and the possibility of mobile work up to 50% of the regular working time
• Opportunities for professional and personal development
• 30 vacation days (full-time) plus additional free days on December 24 and 31
• Annual special payment according to TVöD Bund
• Corporate health promotion and company fitness with Hansefit
• Supporting offers and a lived culture for the compatibility of work and family, e.g., through our family office with childcare offers (e.g., holiday program) and counseling for family and care tasks
• Corporate pension scheme (VBL)

The AWI values diversity and actively promotes the parity of women and men and a fair, inclusive, and open environment. To counteract the underrepresentation of men in the field of the advertised position, applications from qualified men are equally welcome in the sense of a diverse team composition. We are convinced that diverse teams and a variety of perspectives enrich our work and our togetherness. In a continuous learning and reflection process, we work to ensure that all our employees can develop and feel at home with us. We look forward to applications from qualified people regardless of binary and non-binary genders, nationality, socio-cultural background, religion, age, disability, neurodiversity, sexual orientation, and other identities. People with severe disabilities are given preference if they are equally qualified and suitable. We actively promote and support the compatibility of work and family through various measures. Should you have any questions, our family office is happy to assist you - even before your start at the AWI. We look forward to your application! You can apply until June 11, 2026, exclusively online. Please apply in German - and gladly without a photo: at the AWI, your qualifications and experiences are in the foreground. Reference number: 26/56/G/Verw-u