Legal Administrative Assistant

Job Responsibilities Provide outstanding service in greeting guests, scheduling meetings, and answering calls Proactively assist attorneys in managing their workloads and legal matters Facilitate communication between and among attorneys and HBI's corporate and market personnel Manage intake of legal matters and communicating status updates while proactively managing important deadlines Draft, revise, and proofread agreements, correspondence, and other documents Organize and maintain legal records, agreements, and files Assist with managing contacts, emails, printing, and mail processing Send and track signature pages and original documents Process invoices and attorney reimbursements Complete other projects and tasks as assigned. Qualifications Education beyond high school, training related to the legal industry, or prior LAA or administrative experience (or a combination of education and experience to meet the requirements of the position) Five+ years of experience in a professional services environment Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.) (advanced Word proficiency preferred, e.g., bookmarks/cross-references, footnotes, formatting, tables, etc.) Self-motivated, service-oriented, and eager to learn Maintain a high level of discretion and preserve strict confidentiality in handling sensitive information and matters Acts in a professional manner, has a strong work ethic, and high level of dependability and accountability in all tasks Strong team player, skilled at managing projects and coordinating with others to meet deadlines Able to work well under pressure, prioritize tasks, and assist attorneys in prioritizing tasks and deadlines Highly organized and able to manage workflow Able to take ownership of requests and demonstrate strong problem-solving skills Communicate clearly and professionally at all levels and across the organization This position is subject to a pre-employment criminal background check. Background check information will be used in a confidential and non-discriminatory manner in accordance with applicable law. #J-18808-Ljbffr