Events Coordinator

Job Description

Job Description

About the Position: This position is responsible for planning, logistical, and administrative support for NACo’s conferences and events, including leading logistics for multiple small events and supporting large-scale conferences. This role contributes to NACo’s goals by ensuring well-executed events and reports to the Director of Conferences.

Responsibilities:

• Coordinate logistics for NACo’s major conferences, including website updates, mobile app management, and session information accuracy
• Coordinate audio/visual and room set needs, including pre-event planning
• and on-site verification
• Support planning and execution of offsite events, receptions, and mobile tours
• Assist with vendor coordination including transportation, security, décor, and related services
• Support staff housing, volunteer coordination, and on-site conference operations
• Serve as primary or secondary lead for small events, including logistics, vendor coordination, and attendee experience
• Track event-related tasks, documentation, and expenses, including invoices and internal systems
• Other Duties as assigned

Qualifications:

• Bachelor’s degree preferred

• 2–7 years of meeting planning or event coordination experience

• Experience supporting association or nonprofit events

• CMP, CAE, or PMP certification a plus

• Strong organizational, communication, and vendor coordination skills

Preferred Attributes:

• Experience working with elected officials or in a government-related environment

• Proficiency with Microsoft Office Suite (Teams, Planner, SharePoint, OneDrive)

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

• Strong attention to detail and team collaboration skills

• Experience with Airtable a plus

Location and Travel:

This position is based in DC and eligible for a hybrid work schedule. It will require travel for NACo conferences and events 5-8 times annually.

• Salary Range : $65,000-$70,000 commensurate with experience