Executive Personal Assistant

Job Description

Job Description

We are looking for a highly organized Executive Personal Assistant to support a business owner with a wide range of detail-oriented business and personal priorities in Berks County. This position is ideal for someone who is resourceful, discreet, and comfortable taking initiative in a fast-moving environment. The Personal Assistant will anticipate needs, keep activities on track, and create structure that helps the executive stay focused on high-value decisions.

Responsibilities:

• Oversee a dynamic schedule by arranging appointments, coordinating meetings, and resolving calendar conflicts before they become issues.

• Plan and manage travel from start to finish, including itineraries, lodging, transportation, backup arrangements, and other trip details for domestic and international travel.

• Coordinate media-related activities ensuring all logistics are handled smoothly.

• Handle sensitive personal and business information with a high level of confidentiality, professionalism, and sound judgment.

• Maintain momentum on active projects by tracking deadlines, monitoring action items, and following up with stakeholders to ensure timely completion.

• Improve day-to-day efficiency by identifying workflow gaps, recommending practical solutions, and independently advancing initiatives with minimal oversight.

• Manage household operations by overseeing service providers, supervising home-related projects, and arranging errands, purchases, and recurring maintenance needs.

• Act as a vehicle services coordinator by organizing registrations, inspections, insurance tracking, maintenance appointments, repairs, transportation, and detailing while keeping records current.

• Proven strength in organization and time management, with the ability to keep multiple workstreams moving effectively.

• Sound judgment and strong problem-solving skills, especially when handling competing priorities or sensitive matters.

• A forward-thinking approach with the ability to anticipate needs and take action without waiting for instruction.

• Excellent written and verbal communication skills for interacting with executives, vendors, partners, and service providers.

• High level of accuracy and attention to detail when managing schedules, records, expenses, and logistics.

• Comfort using digital tools and learning new platforms quickly to support coordination, communication, and tracking.

• Microsoft Office including creating PowerPoint presentations and expert Outlook management

• Experience supporting executives, entrepreneurs, founders, or high-profile individuals is strongly preferred, especially in roles that combine business and personal assistance.