Project Manager II

Job Description

Job Description

Project Manager II

REPORTS TO: Director of Project Delivery

LOCATION: Appleton, Wisconsin

PRINCIPLE OBJECTIVE:

The Project Manager II leads complex, cross‑functional projects by defining scope, managing budgets, resources, and schedules, and proactively mitigating risk to ensure stakeholder satisfaction. This role champions best practices and requires strong leadership, communication, and financial acumen. The Project Manager II represents the company in delivering successful project outcomes and retains full authority and accountability throughout the contract lifecycle.

SCOPE:

• Develop written project plans to establish the project charter definition, the scope of work, cost, and schedule parameters.

• Manage the project in accordance with Project Management Procedures and the contractual agreement with the client.

• Ensure compliance with scope, schedule, budget, and quality requirements.

• Serve as client liaison, including initiating and participating in meetings and conferences, having the authority to speak for the company.

• Supervise personnel assigned to the project team. Direct supervision may include project engineers, discipline engineers, other engineering consultants, home office and/or resident construction management, and project support service personnel including procurement, project control, estimating, scheduling and administration.

• Continuously monitor the project status, keeping the client and management informed of developments that may affect scope, schedule, budget, quality, financial performance, and client relations.

• Participate in the negotiation of contract changes with the client.

• Ensure proper documentation of meetings, agreements, and conversations that may affect contract commitments.

• Assist in the preparation of proposals, marketing material, and sales of technical presentations.

• Prepare a Project Procedures Manual, Design Criteria Document, and/or Field Procedure Manual, if appropriate, and other project controls to encompass all phases of the work.

• Assist Department Managers and Client Relations staff with client contracts, presentations, and qualification materials.

• Coordinate the receipt of all information coming into the office on a project and disseminate it to the design team and others as appropriate.

• Coordinate the work with other engineering disciplines, where required, for project continuity.

• Monitor/report scope.

• Monitor/report schedule and costs.

• Monitor/report budget.

• Prepare project monthly reports.

• Coordinate preparation of earned value reports.

• Coordinate preparation of resource loading plan.

RELATIONSHIPS:

This role reports to a designated Executive Sponsor for each project and collaborates with teams across all departments, leveraging in-house expertise. The position may be accountable to multiple Executive Sponsors simultaneously, depending on project assignments.

KNOWLEDGE AND SKILLS REQUIRED:

• Must possess in-depth knowledge and a working background in project management principles.

• Bachelor's degree in engineering or architectural discipline or equivalent combination of academic training and related engineering experience.

• Prefer 5 years of engineering experience with a minimum of 2 to 7 years of managing projects.

• Familiarity with project accounting, estimating, and scheduling procedures and systems is preferred.

• Professional registration as an engineer or architect is preferred.

• PMP certification is preferred.

• Strong written and oral communication skills with the ability to make effective presentations to clients and technical groups.

• Industry focus: Chemical & Bio Refining, Pulp & Paper, Mining and Metals.

• Strong computer-based skills in relevant software programs, such as Word, Excel, Access, Adobe, Outlook, and Windows.

PERSONAL ATTRIBUTES DESIRED:

Proactive leader with a proven ability to manage multiple projects or large-scale initiatives in high-pressure environments. Thrives both independently and as a collaborative member of multidisciplinary teams. Demonstrates strong analytical skills, a dedicated work ethic, and flexibility to travel as needed for project assignments. Advances business growth through a revenue‑generating mindset.