Office Services Assistant

Office Services AssistantMcGough is a respected partner that brings six generations of experience to high profile, unique and complex construction projects. We take great pride in our people and their extraordinary expertise in planning, development, construction and facility management. McGough employee tenure reflects the commitment and pride we share in our work. Ask anyone who knows us - the caliber of our people sets us apart.Provide comprehensive coordination and administrative support across office operations, project teams, workforce onboarding, and safety functions. This role is a central point of contact for jobsite operations—ensuring efficient daily execution, a positive employee experience, and compliance with onboarding and safety requirements. The position requires strong organization, responsiveness, and the ability to manage multiple priorities in a fast-paced, early-start environment.QualificationsRequiredHigh school diploma or GED1–3 years of administrative or office support experiencePreferred2+ years of administrative experienceConstruction or jobsite experienceBilingual (Spanish/English)Associate's or Bachelor's DegreeSkillsStrong organizational and time management skills with a high level of accuracy and attention to detailAbility to manage multiple priorities and meet deadlines in a fast-paced environmentEffective verbal and written communication skills, including ability to support English/Spanish translation as neededAbility to work independently with initiative while supporting multiple project managers and stakeholdersStrong customer service mindset with problem-solving capabilitiesProficiency in Microsoft Office (Outlook, Excel, Word) and ability to quickly learn systems such as Procore, HammerTech, and EyrusAbility to maintain accurate records and perform data entry across multiple systemsStrong interpersonal skills with the ability to build and maintain relationships across field and office teamsPositive attitude with a strong work ethic and willingness to take initiativeAdaptability and flexibility to respond to changing priorities and schedulesAbility to handle confidential information with discretion and professionalismCore ResponsibilitiesOffice & Operational SupportManage daily office operations including stocking kitchen areas, monitoring inventory, and coordinating supply purchases (office, food, and cleaning)Coordinate mail, shipments, deliveries, and general office logisticsMaintain internal contact lists, schedules, job codes, and distribution groupsReconcile purchasing card transactions and maintain accurate recordsSupport leadership and visitors with logistics, reservations, and general coordinationPerform errands and miscellaneous operational support as neededMay be responsible for performing company database or system administration tasks, and data input.Onboarding & Employee ExperienceCoordinate onboarding logistics, prepare workspaces, and welcome new employeesConduct daily new hire orientations (including large groups) and additional sessions for alternate shiftsEnsure completion of required training, documentation, and system entry (Procore, HammerTech)Issue badges, parking permits, and provide access support; troubleshoot badge issues as neededCoordinate employee logistics including travel, housing, IT equipment, and onboarding materialsSafety & Workforce ComplianceProvide Spanish translation support for safety meetings and jobsite communicationLead safety orientations for Spanish-speaking employees, including LOTO and commissioningDistribute PPE and manage related inventory and orderingProvide training and support safety systems and processes, including entering data in HammerTech and managing Eyrus accessAssist with safety communications, alerts, and incident support (including camera review)Track training (e.g., UTV certification) and maintain compliance recordsPrint and issue employee badgesDistribute PPEProject & Field SupportProvide administrative support to project teams including document coordination and communicationMaintain project documentation and assist with document control systemsCoordinate with field leadership on jobsite needs, supplies, and resourcesBack-Up Project Management SupportProcess, organize, copy and file project management related forms and documents, including, but not limited to Bidding Process, Preconstruction support to estimating team & project team, Processing of Submittals, RFI's, Project Schedule Updates.Project team correspondence and communicationsKeep current set of plans updatedEvents & EngagementCoordinate jobsite meetings, meals, and events including safety week, team-building activities, and employee appreciation effortsManage catering, food orders, and event logisticsSupport wellness initiatives and employee engagement activitiesAdditional ResponsibilitiesParticipate as an active member of the McGough Team. Contribute to shared goals and collaborate with colleagues on achievement of priorities.Follow McGough standard Policies & ProceduresSupport continuous improvement efforts and operational initiativesTrain and assist team members on onboarding, safety, and administrative processesContribute to a collaborative, service-oriented team environmentPerform other duties as assignedOffice, Travel & ScheduleFull-time, on-site role (5 days/week)Overtime as neededPhysical RequirementsThe physical requirements listed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Position involves sitting for extended periods of time at employee's workstation and during meetings as well as while traveling, either by plane or car. Employee needs to be able to lift to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and ability to distinguish between colors on graphs and charts.Employee will be required to visit construction jobsites which may expose the employee to dirt, dust, uneven surfaces, outdoor weather conditions and extreme temperatures.