ACCOUNTANT II

Accountant II - 72001838

This position performs professional accounting work involving the application of accounting techniques to the receipt and payment for a variety of telecommunication systems and facilities and cost recovery through end user invoices. Specific duties include but are not limited to:

• Accounts payable processing
• Interface with SUNCOM vendors to timely resolve disputed billing charges
• Audit, resolve discrepancies, and verify data related to vendor invoices
• Perform analytical review of monthly billing trends to determine reasonableness
• Compare vendor charges to contract rates and identify discrepancies
• Research customer inventory records to validate the timing of vendor charges
• After bills are determined to be accurate, promptly prepare authorization for payment
• Forward to the billing supervisor

SUNCOM customer billing

• Generate SUNCOM service invoices to user agencies
• Holds the primary responsibility for all activity related to adjustments or other influences to correct billing errors
• Work up the required vendor bill files to be billed to user agencies free of errors in accordance with established written procedures
• Make corrections to bill files and/or error reports making sure each segment balances
• Utilizing an automated billing management system, produce a monthly invoice for SUNCOM customers subscribing to telecommunications services
• Conduct pre- and post-audits of billing accounts to ensure billing amounts are accurate
• Analyze all exception reports produced during the billing process to determine the source of the error
• Ensure that the monthly bill files contain appropriate debits/credits for the monthly recurring and non-recurring charges for services billed by DIVTEL
• Accurately key and validate Adjustments
• Ensure that all exceptions are resolved prior to generating the final bill file
• Politely and promptly interfaces with user agencies to resolve problems pertaining to agency SUNCOM invoices
• Provide training support to customers using the invoice management system as needed
• Maintain spreadsheets related to adjustments or credits that may impact billing
• Maintain supporting financial documentation for audit purposes
• Maintain detailed desk procedures specific to the job duties assigned
• Support staff as needed in all areas of SUNCOM vendor payments, billing, and auditing processes
• Responds to audit requests as needed

Knowledge, skills, and abilities:

• Experience with Microsoft Office programs (Excel, Word, and Outlook)
• Knowledge of administrative principles and practices
• Excellent organizational skills, and able to proofread and edit documents accordingly
• Knowledge of the methods of data collection
• Knowledge of the principles and techniques of effective communication
• Ability to understand and apply applicable rules, regulations, policies, and procedures
• Ability to utilize problem-solving techniques
• Ability to work independently
• Ability to plan, organize, and coordinate work assignments
• Ability to establish and maintain effective working relationships with others
• Ability to make decisions in a timely manner
• Ability to prioritize workload
• Ability to model behaviors of accountability, communication, empowerment, flexibility, integrity, teamwork

Minimum qualifications:

• A high school diploma or its equivalent and two years of financial or business experience
• College education or vocational/technical training in a related field can substitute for each year of the required experience
• Ability to spend prolonged periods of time performing sedentary work, involving repetitive motion

Our organization and mission:

Under the direction of Governor Ron DeSantis, Interim Secretary Tom Berger and DMS' Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida's state government. It is against this backdrop that DMS strives to demonstrate its motto, "We serve those who serve Florida."

Special notes:

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our agency recruiter for guidance and answers to questions through the following provided email addresses:

View email address on click.appcast.io

View email address on click.appcast.io

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. For purposes of requesting reasonable accommodations, as mentioned above, the agency hiring authority is the DMS Human Resources office, which the candidate can reach at View phone number on click.appcast.io. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.

Location: Tallahassee, FL, US, 32399