Accounting Manager - Philadelphia, PA (Hybrid)

Job Description

Job Description

Hoops HR Confidential Search

Location: Greater Philadelphia, PA
Employment Type: Full-Time | Exempt
Work Arrangement: Hybrid – 3–4 Days In-Office Weekly
Initial Requirement: Minimum 4 Days In-Office Weekly for First 6 Months
Reports To: CEO / Founder

About the Opportunity:

Hoops HR is conducting a confidential search for an experienced Accounting Manager to oversee the complete internal accounting and finance function for an established professional services organization in the Greater Philadelphia area.

This is a senior-level, hands-on accounting leadership position with full ownership of financial operations, including general ledger management, month-end and year-end close, accounts receivable, accounts payable, payroll, budgeting, forecasting, cash flow management, and financial reporting.

The Accounting Manager will report directly to the CEO/Founder, supervise accounting support staff, and serve as a key financial partner to executive leadership.

This is an internal corporate accounting position, not a client-facing accounting or public accounting role.

The ideal candidate combines strong technical accounting expertise, financial analysis, operational leadership, and the ability to leverage AI and automation to improve accounting efficiency.

Key Responsibilities:

Accounting Operations & Financial Management

• Own and manage the complete internal accounting function, including general ledger, chart of accounts, and accounting policies using QuickBooks Online.
• Lead month-end and year-end close processes, including journal entries, accruals, reconciliations, and financial statement preparation.
• Ensure timely, accurate financial reporting and compliance with established accounting procedures.
• Supervise accounting support staff responsible for cash posting, invoicing, vendor bills, and daily transactions.
• Review and approve vendor payment runs and resolve accounting discrepancies.
• Calculate commissions, bonuses, and related monthly accruals for leadership review.
• Maintain strong internal controls and documented accounting procedures.
• Oversee internal 1099 reporting and year-end accounting requirements.

Accounts Receivable, Collections & Cash Flow

• Monitor accounts receivable aging, outstanding balances, and collection trends.
• Partner with department directors and leadership to improve collections and reduce overdue receivables.
• Develop payment plan recommendations for customers experiencing payment challenges.
• Prepare weekly accounts receivable and collections reports for senior management.
• Manage relationships with third-party financing and payment providers.
• Monitor cash balances and prepare cash flow forecasts to support operational decisions.

Accounts Payable & Payroll

• Oversee accounts payable processing, vendor invoices, and scheduled payment runs.
• Review vendor payments and present payment recommendations to executive leadership.
• Manage payroll preparation, processing, funding, and reconciliation.
• Coordinate payroll approvals with leadership.
• Review W-2 reporting and payroll-related year-end requirements.
• Ensure payroll and payment processes are accurate, timely, and properly documented.

Budgeting, Forecasting & Financial Analysis

• Lead the annual budgeting process in partnership with executive leadership.
• Develop and maintain rolling financial forecasts.
• Analyze actual financial results against budgets and explain significant variances.
• Prepare cash flow projections and identify potential financial risks.
• Evaluate profitability, utilization, operating expenses, and cost trends.
• Maintain departmental financial reporting, including business development and marketing budgets.
• Recommend cost controls and operational improvements based on financial analysis.

Financial Reporting & Executive Leadership Support

• Prepare monthly financial reporting packages, including income statements, balance sheets, cash flow reports, and key performance indicators.
• Develop financial presentations and reporting materials for executive management.
• Present monthly financial results, trends, and recommendations to leadership.
• Respond to financial questions and provide actionable analysis to support business decisions.
• Partner directly with the CEO/Founder and department leadership on financial planning and operational performance.

Compliance, Tax & External Relationships

• Serve as the primary accounting contact for external tax preparers, auditors, banks, and insurance providers.
• Prepare year-end schedules and supporting documentation for tax filings.
• Coordinate external accounting and financial reviews.
• Manage commercial insurance renewals and financial relationships with carriers.
• Maintain accurate financial records and support compliance with applicable accounting and reporting requirements.

Vendor Management & Cost Optimization

• Evaluate vendor contracts, pricing, and financial terms.
• Analyze operating expenses and identify cost-saving opportunities.
• Monitor marketing, business development, and departmental spending.
• Provide financial recommendations regarding vendor selection and purchasing decisions.
• Work with leadership to maintain spending discipline and improve profitability.

AI, Automation & Process Improvement

• Leverage AI tools to improve accounting workflows, reconciliations, forecasting, and financial reporting.
• Identify opportunities to automate repetitive accounting and administrative processes.
• Improve reporting accuracy, efficiency, and turnaround times.
• Develop repeatable processes and document accounting procedures.
• Evaluate emerging financial technologies and recommend practical improvements.

Required Qualifications:

• Bachelor's degree in Accounting.
• 5+ years of progressive accounting experience, including responsibility for full-cycle accounting and month-end close.
• Experience serving as the senior accounting professional responsible for an organization's internal accounting operations.
• Strong knowledge of general ledger accounting, journal entries, accruals, and balance sheet reconciliations.
• Demonstrated experience with budgeting, forecasting, cash flow management, and variance analysis.
• Proficiency in QuickBooks Online required.
• Advanced Microsoft Excel skills.
• Experience supervising accounting clerks, bookkeepers, or accounting support personnel.
• Experience overseeing accounts payable, accounts receivable, and payroll processes.
• Ability to communicate financial information clearly to executive leadership.
• Strong organizational skills, financial judgment, and attention to detail.
• Ability to manage multiple priorities and meet financial reporting deadlines.
• Availability to meet the required hybrid work schedule in the Greater Philadelphia area.

Preferred Qualifications:

• Experience in professional services, consulting, or a similar business environment.
• Familiarity with time-and-billing systems.
• Experience working with external tax preparers and auditors.
• Knowledge of Microsoft 365.
• Experience with commission calculations and incentive compensation.
• Hands-on experience using AI tools or automation in accounting and finance.
• Experience developing financial reporting dashboards or management presentations.
• CPA designation or progress toward certification is a plus.

What Success Looks Like:

• Within the first year, the successful Accounting Manager will:
• Consistently complete month-end close within 8–10 business days.
• Maintain days sales outstanding (DSO) below 50 days.
• Deliver accurate, timely monthly financial statements and management reporting.
• Establish reliable annual budgeting and rolling forecasting processes.
• Improve visibility into cash flow, profitability, and operating expenses.
• Document recurring accounting procedures and strengthen internal controls.
• Implement AI and automation solutions to reduce manual accounting work.
• Serve as a trusted financial resource to the CEO and leadership team.

Work Arrangement:

• This position is based in the Greater Philadelphia, Pennsylvania area and follows a hybrid schedule.
• First six months: Minimum four days per week in-office.
• After six months: Hybrid schedule of three to four days per week in-office.
• Full-time, exempt position.

Why Consider This Opportunity?

This is an excellent opportunity for an experienced Accounting Manager who wants meaningful ownership of an organization's finances rather than managing only one segment of an accounting department.

You'll have direct access to executive leadership, responsibility for the full accounting function, and the opportunity to influence financial decisions, improve business processes, and introduce new technology.

If you're a hands-on accounting leader who enjoys combining technical accounting, financial strategy, and operational improvement, we'd welcome the opportunity to speak with you.

Apply today to learn more about this confidential opportunity through Hoops HR.