Senior Event Coordinator

Senior Event Coordinator

The Event Planner is responsible for planning, coordinating, and overseeing complex meetings, conferences, and special events from initial planning through on-site execution. The individual serves as the primary liaison for clients, managing event logistics, vendor coordination, catering, lodging, technical services, staffing, and security needs to ensure a successful event experience. Responsibilities include negotiating contracts, preparing and managing budgets, monitoring conference center expenditures, and ensuring accurate billing for all event-related charges. The position involves building and maintaining strong relationships with clients, vendors, and stakeholders while providing exceptional customer service.

Knowledge, Skills, Abilities and/or Competencies - Strong planning, organizational, and project management skills with the ability to coordinate multiple priorities and complex event details Ability to establish and maintain effective working relationships with clients, colleagues, vendors, and other stakeholders Demonstrated ability to work independently while exercising sound judgment in event planning, contract negotiations, and logistical coordination Commitment to providing exceptional customer service and ensuring high levels of client satisfaction Proficiency in learning and utilizing event management, financial, and other computer software systems to support daily operations Strong communication and problem-solving skills with the ability to adapt to changing client and event needs Flexible schedule, including frequent evening and weekend work to support event operations and client needs

Duties/Responsibilities - Planning, coordinating, and overseeing the on-site management of highly complex meetings, conferences, and special events. Work closely with clients, vendors, and event stakeholders to ensure seamless event execution by coordinating security, audiovisual and technical support, catering, staffing, and other operational services. Serve as a primary point of contact for clients throughout the event lifecycle. Managing event logistics from initial planning through completion, ensuring client satisfaction, and addressing business and operational needs. Maintain a flexible work schedule to meet event demands.

Duties/Responsibilities - Maintains relationships with past clients and conducts targeted outreach to promote conference center services. Cultivates with external meeting planners to negotiate contracts, manage budgets, and secure new business opportunities for the conference center. Engages in outreach opportunities to promote the conference center and support potential clientele.

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents

1. Other Documents #1
2. Other Documents #2