DSA ADMISSIONS - Patient Registrar

DSA Admissions - Patient Registrar

Title: DSA Admissions - Patient Registrar

State Role Title: Direct Service Associate III

Hiring Range: $44,170/yr. to $60,954/yr.

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Southwestern VA Mtl Hlth Inst

Recruitment Type: General Public - G

Job Duties

The Health Information Management Technician collaborates with internal staff in development of improved capabilities in the areas of patient registration, documentation, filing, coding, utilization, Release of Information, data quality, compliance, auditing, records analysis, privacy and legal health record certification. Conducts daily audits of patient charts with the goal of coordinating with the utilization management team and the reimbursement office for the processing of fees for professional services provided to patients within all SWVMHI clinical areas. Analyzes patient medical records to ensure that documentation by providers conforms to legal and procedural requirements. Interacts and coaches' physicians, nursing staff, and other healthcare staff on methods of improving documentation to align with policies and procedures. Converts hard copy documents into digital records for interoperability and storage. Conducts admissions and discharges of patients as required. Coordinates processing of court documents for internal legal hearings and manages the court docket. Reviews data for potential HIPAA privacy breaches and reports findings to the Privacy Officer. Maintains the master patient index and daily bed census for the hospital. Provides notary services as a licensed Notary Public in the state of Virginia.

Minimum Qualifications

There are no entry level requirements for this position.

Additional Considerations

High School diploma or GED preferred Experience in a psychiatric, healthcare facility, acute care, long-term care, or correctional setting is preferred. Prefer BA/BS in a Human Service field Prefer experience with electronic health records Proficiency in computer applications, advanced skills with Microsoft Office programs, data entry/business analytics software with skills in the development charts, graphs, and spreadsheets. Knowledge of Medical terminology preferred. Basic level training in medical coding processes using ICD-10, CPT and DSM-5 preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Application Requirements: Applications and rsums for this position are accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or rsum. Please ensure you detail all relevant work experience clearly and specifically; we will not make assumptions about your qualifications. You will receive a confirmation of receipt once your application and/or rsum has been successfully submitted. To check the status of your application, refer to "Your Application" in your account. Applications/rsums will begin to be reviewed within five (5) days of the posting date. Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position. Under Virginia Code 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services (DBHDS) cannot employ or utilize as volunteers, individuals convicted of specific ("barrier") crimes or those with pending "barrier" charges. Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at Southwestern Virginia Mental Health Institute during business hours (8:00 a.m. to 4:30 p.m.). Equal Opportunity: The Commonwealth of Virginia is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy. Veteran Preference: DBHDS is a Virginia Values Veterans (V3) certified employer and provides hiring preferences to qualified veterans and service members. We highly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply and respond accordingly on the state application. Benefits: DBHDS offers a comprehensive benefits package, including your choice of health plans, paid life insurance, retirement plans, 13 paid holidays, annual leave, family personal leave, sick leave, employee discount programs, and more!

Contact Information

Name: Rebecca Richardson

Phone: View phone number on click.appcast.io

Email: View email address on click.appcast.io

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at View phone number on click.appcast.io.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer