Administrative Assistant

Job Description

Job Description

The Administrative Assistant - Shipping is responsible for providing comprehensive administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks, including managing communications, scheduling, and coordinating office activities, to support the team and contribute to the Putnam's Plant success.

What you'll be doing:

• Communication: Handle incoming and outgoing communications, including phone calls, emails, and mail, ensuring timely and accurate responses.
• Inventory Control: Assist in keeping accurate inventory through owning the cycle count process, production entry, and sub inventory transfers in Oracle.
• Documentation: Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.
• Data Entry: Enter and update data in various systems and databases, maintaining accurate records.
• Event Coordination: Assist in planning and organizing company events, meetings, and conferences.
• Customer Service: Provide excellent customer service to internal and external stakeholders, addressing inquiries and resolving issues promptly.
• Filing and Record Keeping: Maintain electronic and physical filing systems, ensuring documents are easily accessible and securely stored.
• Support Tasks: Perform general administrative tasks such as photocopying, scanning, and faxing documents.
• Special Projects: Assist with special projects and tasks as assigned by management.

This position is on site at our Putnam, CT location.

We’d love to hear from you if:

• Education: High school diploma or equivalent; additional qualifications in office administration are a plus.
• Experience: Minimum of 2 years of experience in an administrative or office support role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Organizational Skills: Strong organizational and multitasking abilities, with attention to detail and accuracy.
• Communication Skills: Excellent verbal and written communication skills, with a professional and courteous demeanor.
• Time Management: Ability to prioritize tasks and manage time effectively to meet deadlines.
• Problem-Solving: Strong problem-solving skills and the ability to work independently and as part of a team.
• Customer Service: Demonstrated ability to provide high-quality customer service and handle inquiries professionally.
• Adaptability: Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
• Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.