Real Estate Contract Portfolio Analyst

Role Description

The Real Estate Contract Portfolio Analyst provides ongoing governance and analytical oversight of OnTrac’s commercial real estate contract portfolio. This role reviews lease and contract obligations, analyzes rent, OPEX, CAM, utilities, maintenance, and vendor-related spend, and identifies cost trends, variances, risks, and required actions. The Analyst produces executive-level reporting, including weekly portfolio flash updates, and partners with Real Estate, Legal, Finance, Procurement, and Operations to support portfolio decisions, renewal planning, budget visibility, compliance, and issue resolution. Success in this role requires strong financial analysis, contract interpretation, sound judgment, and the ability to turn complex portfolio information into clear leadership recommendations.

Qualifications

• Bachelor’s degree in Business, Finance, Real Estate, Legal Studies, Supply Chain, Operations, or a related field, or 3–5 years of experience in commercial real estate, contract management, financial analysis, procurement, operations analytics, or a related function
• Working knowledge of commercial real estate contracts, lease terminology, vendor obligations, cost structures, and contract lifecycle concepts
• Strong financial and analytical skills, including variance analysis, trend identification, budget-to-actual review, YoY comparison, and executive-level reporting
• Advanced proficiency in Excel
• Experience with Power BI, lease administration systems, property management platforms, ERP tools, ClickUp, or similar reporting/work management tools preferred
• Ability to interpret contract and financial information, identify risk, develop options, and communicate clear recommendations to leadership

Requirements

• Analyze portfolio financial performance:
• Review rent, OPEX, CAM, utilities, maintenance, and other site-level costs; identify YoY increases, budget variances, and trends that require corrective action or escalation.
• Produce leadership reporting:
• Prepare weekly real estate portfolio flash updates covering spend trends, renewal risks, upcoming obligations, key decisions, recommended actions, and other executive-level insights.
• Review contracts and obligations:
• Evaluate lease and contract terms to assess financial, operational, and compliance impact, and provide recommendations to Real Estate, Legal, Finance, Procurement, and Operations stakeholders.
• Monitor portfolio risk:
• Track renewal dates, escalation clauses, notice requirements, vendor obligations, service gaps, cost increases, and compliance concerns, prioritizing issues based on business impact.
• Support financial planning:
• Partner with Finance on forecast reviews, accrual validation, budget variance explanations, and business cases tied to real estate spend and portfolio actions.
• Improve governance and reporting:
• Recommend process improvements, reporting frameworks, control mechanisms, dashboards, templates, playbooks, and best practices for portfolio governance and contract performance monitoring.
• Maintain data quality:
• Improve contract and portfolio data completeness, reliability, and usability to support accurate reporting, risk identification, and leadership decision-making.
• Coordinate cross-functional alignment:
• Collaborate with Legal, Procurement, Finance, Real Estate, and Operations to align contract terms, vendor activity, portfolio decisions, and site-level needs with business objectives.
• Lead issue resolution:
• Assess root causes, frame options, recommend actions, and coordinate stakeholder follow-up through closure for assigned portfolio matters.

Benefits

• Medical, dental, and vision insurance
• Life and short- and long-term disability coverage
• 401(k) retirement savings plan with company match
• Flex vacation in states other than CA, CO, IL, MA, MT, and NE, with accruals up to 96 hours for first year of employment with tenure-based increases up to 160 hours
• Two (2) floating holidays per year
• Paid sick leave*
• Six (6) paid company holidays
• Two (2) weeks paid pregnancy disability leave, four (4) weeks paid parental bonding leave
• Additional wellness and employee assistance programs