Administrative Assistant I (Employee Health)

Administrative Assistant

Newport News, Virginia

Provides administrative support to Occupational Health Clinic. Position is responsible for the following core job functions: Checking team members in and out; uploading documents to team member occupational health file; answering phones; ordering supplies; Scheduling appointments; Maintain high level of customer service and utilizes the Riverside Care Difference principles in all interactions

What you will do

• Provides administrative support for department/facility directors and/or managers. Duties include reception, greetings, customer service, answering phones, taking messages, referring calls, mail distribution, etc.
• Responsible for meeting coordination, appointments, special events, etc. Meeting management includes room reservation, timely preparation, and setup. May perform other tasks such as arranging special needs in meeting rooms, and meeting agenda items.
• Demonstrates the ability to utilize multiple system informational technology tools. May execute specific duties with these tools, such as timekeeping, billing, data entry and retrieval, etc.
• Maintains proper levels in office supplies, which may require checking stock, anticipating needed supplies, placing and expediting orders for supplies. Responsible for maintaining accurate accounting functions/duties within the department, Follows up on any outstanding invoice payment inquiries.
• Provides historical reference by developing and utilizing filing and retrieval systems (paper and electronic). May prepare new hire or transfer packets for next day appointments and walk in as needed, correspondence, and memos as needed by department/facility. Ensures that hiring packets are up to date and ordered timely as needed.

Qualifications Education

• High School Diploma or GED, (Required)

Experience

• 2 years Administrative Assistant/Secretary/Office experience (Required)

Skills and Abilities

• Proficiency in Microsoft Office and job related computer systems.
• Organization and time management skills.
• Good interpersonal and customer service skills.