Head Secretary

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JOB TITLE: Middle School Head Secretary

REPORTS TO: Building Principal

JOB SUMMARY: This position provides full spectrum administrative support to the school principal and staff including matters of a confidential nature handling daily work pressures, requiring constant concentration to a volume of work which must be completed within a limited period of time and serves as the first point of contact at the assigned school for staff, students, parents and community members fielding inquiries and directing appropriately.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent.
• Two years of related clerical experience
• Criminal history clearance (background check and HB 2062).

PREFERRED QUALIFICATIONS:

• Spanish speaker.

SUMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Performs a wide variety of secretarial work, including answering phones, word processing, filing and mail.
• Completes a high volume of computer data entry, using District computer programs, to input data with speed and accuracy, including confidential data, in an environment with constant interruptions.
• Researches, creates, inputs, formats, organizes and edits data as requested and prepares in a usable format.
• Independently answers routine questions and correspondence not requiring the supervisor's attention.
• Maintains accurate student records including attendance records, new/transfer student registrations, student withdrawals, behavior referrals, immunization records and student grades.
• Compiles and prepares reports for administration or outside agencies, as required.
• Schedules conferences and programs as required including creating schedules, contacting all invited parties, preparing confirmation and distributing materials to all parties (teachers, specialists, parents, etc.).
• Assists in evaluating student injuries, performs minor first aid and administers medications.
• Appropriately maintains and secures confidential records and inquiries.
• Professionally represents the school and District in interactions with parents, community, staff and students.

TERMS OF EMPLOYMENT: 207-Day Contract at 1.0 FTE. Salary pending finalized OSEA negotiated agreement (24-25 salary range is $20.50-$23.64/hr). Excellent benefits including Medical, Dental and Vision insurance and Oregon state retirement. Paid time off includes one sick day per month worked and three personal days, pro-rated per school year. Benefit information can be found at Open until filled. Starts Fall 2025 pending board approval of the 2025-2026 budget.

TO APPLY: Submit an application online by following the link on our District website,

QUESTIONS:

• Questions about the position: Contact Jeff Roberts, Principal, View phone number on us.fitly.work
• Questions about the application process: Contact Human Resources, View phone number on us.fitly.work

The Seaside School District, in support of employment practices free of barriers to disabled individuals and in compliance with the Americans with Disabilities Act of 1990, provides reasonable accommodations necessary upon request and appropriate notice. For further information or assistance, contact the Director of Special Services at View phone number on us.fitly.work. Speech/hearing impaired individuals may reach the District through the Oregon Telecommunications Relay Service by dialing View phone number on us.fitly.work. A is available upon request.