Administrative Assistant (Manufacturing)

Administrative Assistant

Handling the daily activities which includes phone calls, meetings, appointments, and greeting visitors.

Excellent verbal and written skills required.

Associate's degree preferred but equivalent experience can be substituted for education.

Proficient in Microsoft Office such as Word, Excel, PowerPoint

Familiar with ERP system

Proficient with payroll processing programs.

Efficient with the Internet.

Must be detail oriented and organized.

Must be able to multi-task in a fast paced environment.

Interest in and prior experience in managing small projects.

Problem-solving mindset; adaptable, proactive, and team-oriented.

Experience creating, revising and maintaining work instructions, standard operating procedures (SOP) and manufacturing process documentation.

Working knowledge of Lean Manufacturing principles and continuous improvement. Including identifying waste, standardizing processes, supporting efficiency and quality improvement.

Support the onboarding process for new employees.

Schedule meetings, appointments, and other business activities.

Screen and prioritize phone calls, inquiries, and requests.

Anticipate and prepare materials for meetings, correspondence, appointments, and telephone calls.

Prepare reports and respond to inquiries by gathering and organizing information from a variety of sources.

Prepare production documents.

Respond to requests and feedback in a timely and professional manner.

Draft, revise, edit, and proofread correspondence, reports, and other documents as needed.

Handle confidential information with discretion while performing administrative duties in accordance with company policies, practices, and philosophy.

Effectively manage multiple priorities and work within tight deadlines.

Maintain a working knowledge of the organization's capabilities, products, services, and frequently requested information.

Maintain site records in accordance with Knights Armament Company policies and procedures.

Maintain and organize site shared folders and electronic records.

Partner with Environmental Health & Safety (EHS) and Quality leadership to coordinate, communicate, and track site compliance activities.

Manage office areas, conference rooms, and meeting accommodations with an emphasis on organization and cost control.

Greet site visitors as a first point of contact.

Partner with leadership to continuously improve service and quality standards.

Track and document progress of all project phases.

Monitor production performance, identify inefficiencies, and recommend improvements.

Collaborate with cross-functional teams to resolve issues and deliver exceptional customer service.

Provide administrative and operational support to the department as needed.

Perform other duties as assigned.

PHYSICAL REQUIREMENTS:

Seeing: Required

Speaking: Required

Hearing: Required

Standing: Rarely

Walking: Rarely

Sitting: Constantly, 7-8 hours per shift

Lifting: Occasionally, up to 25-pounds

Carrying: Rarely, up to 25-pounds

Pushing: Rarely

Pulling: Rarely

Climbing: Rarely

Balancing: Rarely

Bending: Rarely

Twisting: Occasionally

Reaching: Occasionally

Grasping/Handling: Occasionally, for dexterity, fine finger handling

Stooping/Crouching: Rarely

Kneeling: Rarely

Crawling: Rarely

Environmental Conditions: Inside: 100% Outside: 0% Temperature Conditions: Controlled in Excess of 70-degrees occasionally

Knight Enterprises Management, L.L.C. is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, creed, sex, national origin, age, protected veteran status, disability status, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, or any other protected factor by country, regional or local law. Knight's policies regarding recruitment, hiring, compensation, benefits, promotions, transfers, training and all other personnel matters are free from discriminatory practices and are based on merit, qualifications, and abilities.