Marketing Assistant & Event Coordinator

Job Description

Job Description

Position : Marketing Assistant & Event Coordinator

Type: Regular Full Time Hourly (eligible for overtime)

Location: Lake Elmo (On-site only)

Hours: 8 a.m.-5 p.m. Monday-Friday, 40 hours per week; Position requires occasional evening and weekend hours to prepare and/or be present for bank related events.

Reports to: Vice President, Marketing

Benefits Include: Medical, Dental, Vision; Bank paid Life Insurance, Long Term Disability; Floating Holiday time, vacation and sick time; 401(k); Employee Stock Ownership Plan. Salary Range is $24.42 -$36.70 per hour depending on experience and qualifications.

Primary Objective of the Position:

Supports the Vice President/Marketing in planning, organizing, and implementing marketing strategies, with a special focus on coordinating and executing events that engage customers, employees, and the community.

Education and Experience Requirements:

• High School Diploma/GED required. Associate’s degree (A.A.) degree preferred.
• One or more years of recent experience as an administrative assistant, marketing assistant, or event coordinator in business environment preferred.
• One or more years of recent experience using Microsoft Word, Excel and Outlook required. Experience with Microsoft Teams, Microsoft SharePoint, event management/marketing software a plus.
• Position requires a current drivers’ license and occasional use of your personal vehicle to travel to Oakdale and Stillwater locations. Also for local Bank related errands and events. (Typically 20-30 mile radius from the Lake Elmo location). Mileage Reimbursement is available.

Major Responsibilities:

• Event Coordination: Plan, organize, and execute special events for customers, employees, and the community. Manage all logistics including venue selection, catering, marketing materials, invitations, registration, and staffing. Examples include customer appreciation days, financial literacy workshops, community festivals, and employee recognition events.
• Marketing Support: Assist in the development and implementation of digital and traditional marketing campaigns, including e-newsletters, social media, and website updates.
• Content Management: Maintain and update content for SharePoint and the bank’s website to ensure timely and accurate information is available to customers and staff.
• Communications Schedule: Maintain and update the Lake Elmo Bank Communications Schedule and Collateral Catalog to ensure consistent messaging across all channels.
• Donation Requests: Process all customer and community donation requests as approved by the VP Marketing.
• Corporate Merchandise: Manage the corporate merchandise program, including purchasing, inventory management, and employee sales.
• Budget & Expense Tracking: Manage Marketing Department general ledger accounts, process invoices, and track expenses related to marketing and events.
• Proofreading & Editing: Provide detailed proofreading and editing for all print and digital projects.
• Administrative Support: Provide full administrative support to VP Marketing and VP Human Resources as needed.
• Independent Work: Work independently and structure time efficiently to complete tasks and meet deadlines.
• Other Duties: Perform various duties as assigned to support the marketing and event objectives of the bank.

Knowledge, Skills and Abilities:

• Professionalism and organization: Professional, team-oriented, organized, and detail-oriented.
• Communication: Excellent written and verbal communication skills, including strong grammar, proofreading, and telephone skills.
• Customer service: Excellent customer service skills and a helpful, professional approach when working with customers, employees, and community partners.
• Prioritization and time management: Ability to prioritize work, manage multiple projects simultaneously, and meet reasonable deadlines.
• Technology proficiency: Proficient in Microsoft Word, Outlook, and Excel, with strong computer and typing skills and the ability to adapt to new technology.
• Problem solving: Strong independent problem-solving skills and sound judgment when completing tasks and resolving issues.
• Growth mindset: Desire to learn, grow, and take on new responsibilities.

Lake Elmo Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodation is available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact the human resources department.