Records Specialist

The Records Specialist supports the organization by ensuring records are kept up-to-date in an organized manner to ensure compliance with the organization's various compliance and contracting standards. The Records Specialist responds timely to requests for information by alumni, stakeholders, and approved providers while maintaining a high level of confidentiality.

Do you believe that every child deserves a healthy, happy, nurturing environment in which to grow? Are you an individual who desires to dedicate your career to enriching the lives of children and families? If so, we look forward to you joining Residing Hope (formerly the Florida United Methodist Children's Home) where you can make a positive difference to children and families in need.

How We Help Children in Need

At Residing Hope, we believe that children and families should be empowered to experience the transforming love of Christ through evidence-based care and holistic services. This is reflected in our work as we care for children in crisis, including those abused, abandoned or neglected.

We give love, hope, and a place to live to more than 500 children through group homes, foster care, an independent living program, and specialized therapy.

Why Residing Hope?

• Competitive insurance plans, including health, dental, vision, life insurances, and more
• Work life balance, including flexible scheduling, generous paid time off plans and ten paid holidays per year
• Retirement benefits with up to a 5% contribution match
• Educational tuition reimbursement and certification incentives
• Incredible training opportunities
• Discounted tuition rates to our onsite Montessori school

What You Need

• High School Diploma or GED and two (2) plus years' experience in business administration or recordkeeping preferred; or any combination of training, education and experience which would provide the required knowledge, abilities and skills to successfully perform in this role.
• Experience working with Medicaid and other public entities, preferred.
• Working knowledge of HIPAA standards, preferred.
• Strong working knowledge in Microsoft Suite, required.
• Strong attention to detail and organizational skills, required.
• Ability to maintain sensitivity to our target population's cultural and socioeconomic characteristics.
• Uploads and manages the online record keeping system to ensure compliance with various compliance and contracting standards.
• Assists clinical staff with internal EMR requests.
• Handles all external record releases.
• Organizes files for new admissions (EMR).
• Maintains active and discharged files (EMR).
• Maintains the organization's document storage facility, including filing, shredding and tracking of clinical documents in line with various compliance and contracting standards.
• Manage data entry for OTR and Incident Report documentation with a high level of attention to detail and confidentiality.
• Prepares files for internal and external audits and reviews by scheduling quarterly in-house file reviews.
• Prepare audit reports of file reviews and share with employees and leadership, when applicable.
• Perform all other job duties and responsibilities, as assigned.

Schedule

• This position works eight (8) hour shifts with the opportunity to take an unpaid one-hour break, five days per week. Schedule may be subject to change at any time, with or without notice. Other policies concerning this position are set forth in the current policies and procedures manual.

EQUAL EMPLOYMENT OPPORTUNITY

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

House Bill 531 (2025) Requires that we provide the following link that we screen all applicants through the Clearinghouse

As part of our commitment to safety and child protection, Residing Hope requires all candidates for positions with access to children and teens to complete the Diana Screen®. The Diana Screen is a scientifically validated online sexual risk screen designed to help identify individuals who may not recognize appropriate sexual boundaries between adults and children. It is not a test of intelligence, but a tool to measure attitudes and potential risk.