Planning Clerk

Planning Clerk

Work is primarily performed in a professional office environment within a manufacturing facility. The position requires regular interaction with employees throughout the facility and may require occasional exposure to manufacturing areas, including noise, moving equipment, and varying temperatures. Regular use of a computer and telephone is required. Occasional travel to supplier locations, company facilities, or business meetings may be required. The position may require extended hours or additional availability to address critical supplier, material, or production-related issues. Appropriate personal protective equipment (PPE) must be worn when entering designated manufacturing areas.

The Planning Clerk provides administrative and operational support to the Planning department by maintaining production planning data, coordinating communication across functional teams, and ensuring accurate system transactions. This position plays a key role in supporting production scheduling, inventory accuracy, and material planning activities to help ensure efficient manufacturing operations.

Essential Functions of the Job:

• Assist in creating, maintaining, and updating production schedules to support manufacturing operations.
• Monitor production order status and communicate schedule changes to appropriate departments.
• Support inventory accuracy through routine system data validation, inventory transactions, and record maintenance.
• Coordinate communication between Planning, Purchasing, Production, Engineering, and Warehouse teams regarding production priorities and material availability.
• Prepare, compile, and distribute daily production reports, planning metrics, and operational dashboards.
• Process Engineering Change Notices (ECNs) and ensure planning records, bills of material, and related documentation are updated accurately.
• Assist with material availability reviews and identify potential shortages or constraints that may impact production schedules.
• Maintain planning files, production documentation, and departmental records in accordance with company procedures.
• Support cycle count activities, inventory reconciliation, and inventory accuracy initiatives.
• Assist with production scheduling activities and provide administrative support to the Planning department.
• Enter and maintain data within the ERP/MRP system while ensuring accuracy and completeness.
• Participate in continuous improvement initiatives focused on planning processes, inventory management, and operational efficiency.
• Collaborate with cross-functional teams to resolve planning and scheduling issues.
• Maintain confidentiality of company information and planning data.
• Perform other duties and special projects as assigned.

Education and Experience:

• High school diploma or GED required.
• Associate degree in Business, Supply Chain, Operations Management, or a related field preferred.
• One to three years of administrative, planning, scheduling, inventory control, or manufacturing support experience preferred.
• Experience working in a manufacturing environment is strongly preferred.
• Experience with ERP/MRP systems is preferred.

Knowledge, Skills and Abilities:

• Strong organizational and time management skills.
• Excellent attention to detail and data accuracy.
• Proficient in Microsoft Office Suite, particularly Excel.
• Ability to learn and utilize ERP/MRP systems.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks in a fast-paced manufacturing environment.
• Basic understanding of production planning, inventory control, and manufacturing processes.
• Strong analytical and problem-solving abilities.
• Ability to work independently while collaborating effectively with cross-functional teams.

Demonstrated commitment to teamwork, customer service, and continuous improvement.