Court Clerk

Court Clerk/Recorder (Full-Time)

Provides a broad range of skilled administrative support functions for Judges and Court Administrator, enabling an efficient operation from intake to completion. Assists in court activities, including case management and court recording duties.

Qualifications:

• Knowledge level that would be acquired through the receipt of a High School diploma or GED;
• Work experience of two (2) or more years as a Legal Assistant, Court Clerk, or Judicial Clerk;
• Technical skills of an intermediate to advanced user or MS Office Software, case management database systems, computers, and office equipment
• An understanding of the Tribal Court system and Tribal laws.
• Knowledge and understanding of legal terms.
• Must be able to pass a criminal background and central registry check.
• Applicants cannot have any of the following convictions: any assaultive crimes, any crimes of dishonesty/fraud or moral turpitude. Felony convictions must be explained to the satisfaction of the Chief Judge and Court Administrator. Applicants cannot be on or be on any central registry (child abuse/neglect), or sex offender registry.

Duties and Responsibilities :

1. Performs skilled clerical work, including but not limited to: case file management, data entry, answering phones, processing department mail, responding to e-mail correspondence, greeting visitors, scheduling hearings and appointments, providing basic answers to court-related questions, and referring visitors to the appropriate staff members.
2. Operates a broad range of office equipment such as computers, copiers, multi-line telephones, scanners, shredders, and other department specific machines. Works with vendors/IT staff for proper equipment maintenance.
3. Reviews all documents and pleadings filed with the Court for accuracy and compliance with court rules and statutes. Issues summonses and authorizations of service. Keeps record of all pleadings and court actions.
4. Receives calls and visitors, determines what type and amount of information to provide and whether the Judge's attention to a matter is required. Responds to inquiries within the scope of authority and refers inquiries to the proper source/places.
5. Assists court administrator in the annual juror selection process, including preparing and mailing juror questionnaires, preparing summonses for jury duty, and preparing statements for reimbursements.
6. Performs court recorder duties, including but not limited to preparing the courtroom for hearings, ensuring that courtroom equipment is operational and ready for use, notifying the Judge when the appropriate parties are present, swearing in witnesses, ensuring that court hearings are recorded, making a written log of events in the proceeding (witness order, time, etc.), marking and entering exhibits as required.
7. Receives fines, fees, costs, and other moneys payable to the court, issues receipts, records and deposits fees in accordance with court procedures and policies of the Tribe.
8. Coordinates efforts with Purchasing Department for the requisitioning of office supplies and
9. Prepares transcripts, recordings of hearings, and copies of cases per record and transcript requests.
10. Occasional overnight travel for meetings and continuing education.
11. Occasional evening or after-hours during Court sessions.
12. Maintains confidentiality in all aspects of work and complies with all applicable tribal, federal, or state laws and procedures.
13. Performs workload support functions, as assigned by supervisor, associated with department processes. Trains as a cross-functional team member for basic task completion duties.
14. All other position/department related duties as assigned by supervisor or Chief Judge.

What We Offer

• Generous benefits package (after eligibility dark period)
• Stable, full-time employment in a respected tribal government setting
• Competitive hourly pay based on qualifications
• Supportive team environment
• Opportunity to contribute meaningfully to tribal operations
• Potential for growth and advancement