Building, Venue & Events Coordinator

Overview

The Building, Venue & Events Coordinator manages the use of all event, common, and academic spaces within Huntsman Hall, the Eccles Business building and the Gardner Leadership and Learning Building. The coordinater also plans and executes events alongside the HSB Events Coordinator and other Huntsman School staff as needed.


The position requires excellent written and verbal communication skills, customer service skills, attention to detail, and organizational skills. He/she must also be able to adapt to changing circumstances, be a self-starter, and able to work independently. Exempt staff position reporting to the Director of External Relations at the Jon M. Huntsman School of Business.

Responsibilities

• Coordinate usage and maintenance of event, common and academic spaces in Huntsman Hall, the Eccles Business Building, and the Gardner Learning and Leadership Building.
• Serve as the system admin for all HSB use of Coursedog (USU's space management system). Set up and maintain HSB spaces and guidelines, set up and train users, handle approval for all requests for HSB spaces, and provide reporting on space usage through Coursedog and other tools.
• Serve as the Huntsman School's liaison to USU Facilities to ensure all 3 buildings are maintained, cleaned and well-utilized. This includes managing the submission of all work orders and maintenance requests and serving on related campus-wide committees.
• Manage HSB student workforce (4-6 student employees) and the assignment of all related tasks. Hire, manage, and train these student employees to assist with event execution and provide administrative duties for the Dean's Office. Create student employee work schedules and approve AggieTime records.
• Serve as an event liaison, scheduling venues, executing event set-up and take-down, and consulting on event planning for various departments, centers, and programs at the Huntsman School. Coordinate events and venue use with entities outside of HSB and USU who hold events in HSB buildings. Assist the HSB Events Coordinator on planning and executing other events as needed.
• Oversee facility and venue budgets in partnership with Director of External Relations and HSB Dean, using discretion and judgement to make day to day decisions on spending.
• Other items as assigned by the Director of External Relations.

Qualifications

Minimum Qualifications:

• Associate degree plus two years of related work experience; or a bachelor's degree in a related field; or an equivalent combination of education plus experience is required.
• Experience with MS Office (particularly Word, Excel, and Outlook), and project management tools
• Proven customer service skills
• Excellent verbal and written communication skills
• Attention to detail and strong organizational skills

Preferred Qualifications:

• Bachelor's degree in a related field + 2 years of experience in project or event management, facility management or other related field.
• Prior experience coordinating usage and maintenance of facilities
• Knowledge of Salesforce or other CRM, and space management tools

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience with excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

We believe that the best leaders dream big, prepare, take risks, create value, and give back. The Huntsman School provides unique learning experiences that develop these characteristics, preparing students to become leaders who leave the world better than they found it.

We started as the first business school in the West and have a proud legacy, but we're not done yet. We strive each year to "Dare Mighty Things," to honor the Huntsman name by putting our students first and developing programs that align with values such as ethical leadership and entrepreneurial spirit. We see successful outcomes of this approach in the lives of our students and alumni every day. We invite you to become a part of our aspirational journey.

University Highlights

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women's volleyball, three consecutive Mountain West tournament titles in women's soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.


The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io.


*updated 12/2025

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.


The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non-discrimination policies:

Matthew Pinner

Executive Director


Civil Rights & Title IX Office

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View phone number on click.appcast.io | Old Main Rm. 401D

1475 Old Main Hill, Logan, UT 84322

Cody Carmichael

Title IX Coordinator


View email address on click.appcast.io

View phone number on click.appcast.io | Old Main Rm. 402D

1475 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:


U.S. Department of Education


Denver Regional Office

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U.S. Department of Education


Office of Assistant Secretary for Civil Rights

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*updated 10/2025