Administrative Assistant

Benefits:

Health insurance

Paid time off

Vision insurance

401(k)

401(k) matching

Company parties

Dental insurance

OVERVIEW & JOB SUMMARY

The purpose of the Administrative Assistant position is to ensure that day to day business activities are supported and enhanced. The role the Administrative Assistant includes a broad range of duties including: customer service, clerical activities, phone responsibility and general support of the administrative staff.

The Administrative Assistant will play an integral role in in the company’s efforts of upholding the Vision Statement of Cassiel DBA Visiting Angels, which states, “We provide a profoundly remarkable experience”.

DUTIES AND RESPONSIBILITIES

Office Services

Administrates the reception area to ensure effective telephone and mail communications, both internally and externally, to maintain professional environment and culture

Serve visitors by greeting, welcoming, directing and announcing them appropriately

Answer, screen and forward incoming phone calls, as needed to individuals, departments or offices, while providing basic information when needed.

Distribute incoming and prepare outgoing mail

Maintain the reception/entry and conference areas in a professional manner

Purchase and manage use of office supplies

Maintain security by following procedures and controlling access to the rest of the office

Update contact information

Perform other clerical duties such as photocopying, scanning, etc.

Administrative Support

Coordinates overall administrative activities for the office & assist, as requested by staff

Maintain and communicate company calendar and schedule of training

Perform scheduling tasks as directed by Managers and Directors utilizing WellSky

Assist in preparing employee orientation and class materials, assessment folders & Client communications

Maintain Caregiver files, records, data

Make badges for new hires and replacements

Send correspondence letters and cards, as requested by staff

Schedule and organize meals for trainings and other organized events

Administrative Assistant Job Description

Human Resources

Distribute employee communications (handbooks, 401K eligibility, monthly safety tips, updates, notices, etc.)

Compile and keep up to date hiring documents and information packets (current I-9, tax documents, etc.)

Assist with employee recognition activities

Inform, follow up, receive and upload Annual trainings, expirations on necessary files, completion of WOTC questionnaires, etc.

Marketing

Communication of Referral contacts/phone calls

Compile marketing materials (assessment folders) and communication Notebooks for client services

Schedule and organize meals for trainings and other organized events

Qualifications

Able to work in an environment with a high level of activity

Interpersonal and communication skills

Customer service orientation

Attention to detail

Proficient computer skills