HR Coordinator

Job Description

Job Description

Human Resources Coordinator

Organization: Aniz, Inc.

Department: Human Resources

Reports To: Human Resources Manager or designated leadership

Employment Status: Part- Time 2 days weekly

Location: Atlanta, GA

Position SummaryThe Human Resources Coordinator provides administrative and operational support across the employee lifecycle, including recruitment, onboarding, employee records, benefits administration, training coordination, and offboarding. This position serves as a resource for employees and managers while maintaining accurate records, protecting confidential information, and supporting consistent application of organizational policies.

Essential Duties and Responsibilities
Recruitment and Onboarding
·         Post job openings, review applications, and coordinate interviews with hiring managers.
·         Coordinate background checks, reference checks, and other required preemployment screenings.
·         Prepare offer letters and new-hire documentation for approval.
·         Coordinate orientation, onboarding schedules, and required training.
·         Track completion of employment forms, policy acknowledgments, and onboarding requirements.

Employee Records and HR Systems
·         Maintain accurate, organized, and confidential personnel records.
·         Enter and update employee information in the human resources information system.
·         Process approved changes involving positions, compensation, supervisors, and employment status.
·         Track credentials, licenses, certifications, and required renewals.
·         Prepare routine workforce reports and assist with audits and records requests.

Essential Duties and Responsibilities Continued
Payroll and Benefits Support
·         Review timekeeping records for completeness and coordinate corrections with employees and supervisors.
·         Submit approved payroll changes and supporting documentation by established deadlines.
·         Track attendance and leave balances according to organizational procedures.

Employee Relations and Policy Support
·         Respond to routine employee questions about policies, procedures, and available resources.
·         Refer sensitive complaints, accommodation requests, and complex employee matters to appropriate HR leadership.
·         Assist with preparing approved employee communications and personnel documents.
·         Support consistent documentation of performance management and disciplinary actions.
·         Maintain discretion and impartiality when handling employee concerns.

Training and Employee Engagement
·         Schedule training sessions and maintain attendance and completion records.
·         Assist with performance review schedules and follow up on outstanding evaluations.
·         Support employee recognition, engagement activities, and organizational events.
·         Coordinate required policy updates and employee acknowledgments.

Compliance and Offboarding
·         Support required employment postings, documentation, and reporting.
·         Assist with employment eligibility verification and applicable recordkeeping requirements.
·         Maintain medical and other sensitive records separately, with appropriate access restrictions.
·         Coordinate separation paperwork, exit interviews, and return of organizational property.
·         Follow applicable confidentiality, privacy, and information security requirements.

Required Qualifications·         High school diploma or equivalent.
·         At least two years of experience in human resources, personnel administration, or a related administrative role.
·         Proficiency with Microsoft Office, including Word, Excel, and Outlook.
·         Strong organizational skills and attention to detail.
·         Clear written and verbal communication skills.
·         Ability to manage competing priorities and meet deadlines.
·         Demonstrated ability to handle confidential information with discretion.

Core CompetenciesConfidentiality and sound judgment; accuracy and accountability; employee service and professionalism; organization and time management; communication and collaboration; problem-solving and follow-through.

Working Conditions and Physical RequirementsWork is primarily performed in an office environment and involves computer use, document preparation, and communication with employees and external providers. Occasional travel or work outside regular business hours may be required. Essential functions may be performed with or without reasonable accommodation.

General StatementThis job description outlines the position’s primary responsibilities and may be revised as organizational needs change. Additional related duties may be assigned.