Administrative Assistant - Construction Services - Base Salary to 20.00/hour - Collingdale, PA

Job Description

Job Description

Administrative Assistant - Construction Services - Base Salary to 20.00/hour - Collingdale, PA

• Our client, a well-established construction and service company, is seeking an Administrative Assistant to support daily office operations, service scheduling, customer communications, invoicing, and administrative recordkeeping. This position requires at least 2 years of recent QuickBooks Desktop experience and a background in office administration, customer service, or service coordination.

Responsibilities:

• Answer and direct incoming phone calls and respond to customer inquiries.
• Coordinate daily scheduling, service appointments, and dispatch of field service personnel.
• Communicate with customers, technicians, and office personnel regarding service requests, appointment confirmations, and scheduling updates.
• Perform administrative duties, including data entry, filing, document management, and recordkeeping.
• Use QuickBooks Desktop for invoicing, accounting-related data entry, and maintaining customer and financial records.
• Prepare, update, and maintain documents, spreadsheets, and correspondence using Microsoft Word, Excel, and Outlook.
• Track service requests, job status, scheduling changes, and outstanding work orders.
• Assist with customer follow-up, service coordination, and general office operations.
• Support additional administrative and office functions as needed.

Qualifications:

• 2+ years of recent QuickBooks Desktop experience required.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Previous experience in administrative assistance, customer service, or office administration.

Compensation:

• Base salary (paid hourly) up to 20.00/hour
• Medical insurance
• Dental insurance
• 401k retirement plan
• Paid vacation