Clinical Education Coordinator

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture. At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others. Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference. Position Title Clinical Education Coordinator Position Control Number

A01783

Type of Position Administration Position Status Full-time Department 16041-DPT- Doctor of Phys. Therapy-Oregon Campus Western University Campus-Lebanon, OR Position Location Job Summary The Coordinator of Clinical Education supports the DPTE -OR with primary focus on the curriculum’s clinical education component and secondary focus on new student recruitment and admissions. Coordinator of Clinical Education collaborates as a CE team member to assist, relieve, and protect the workload of the Director of Clinical Education (DCE) and the Assistant Director of Clinical Education (ADCE). This position reports directly to the DCE and indirectly to the CHS -NW Director of Operations. Functions The Coordinator of Clinical Education supports the DPTE -OR with primary focus on the clinical education component of the curriculum and secondary focus on new student recruitment and admissions. The Coordinator of Clinical Education works with the DCE and in the interest of the clinical education (CE) team by collaborating as a CE team member to assist and relieve the workload of the DCE and the Assistant Director(s) of Clinical Education. Knowledge, Skills and Abilities Individuals must possess the knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Good computer skills necessary to set up document formats in Word, Excel, PowerPoint, EXXAT, and any other software programs required by the position. Ability to maintain the department website, maintain Clinical Education Program Sharepoint site, and develop / maintain department social media accounts. Ability to make decisions and work with minimal supervision. Experience with fax, copy machine, printer, and telephone operation. Good verbal and written communication skills. Must be able to effectively interact with administration, faculty, staff, clinical partners, and other contacts. Ability to communicate with others in person, via telephone, Internet/Intranet, and e-mail. Ability to maintain confidentiality is essential. Demonstrate a commitment to working in an organization that values and promotes humanism. Required Qualifications Education Any combination of education, training, or experience that provides the required knowledge, skills, and abilities. Bachelors’ Degree required. Experience 5 years administrative/secretarial experience. Experience with various computer software including Office 365. Experience with student placement software (Exxat) highly preferred. Preferred Qualifications Master’s preferred. Clinical Education Duties, in conjunction with DCE Provides an independent first review of the integrity and accuracy of the clinical education database, including clinical sites, key contacts, and affiliation agreements. Ensures the maintenance of current and compliant student clinical education and confidentiality records related to clinical experiences. Serves as the primary administrator for Exxat, overseeing the creation, management, and maintenance of records, documentation, and system data necessary to support clinical placement operations and regulatory compliance. Provides critical monitoring of workflows and data management processes, ensuring timely coordination and follow-up with students, faculty, and clinical partners to facilitate efficient clinical placements and prevent delays. Collaborates with the DCE, clinical education faculty, and Affiliations Agreements Team in the execution of affiliation agreements and maintenance of contract records. Communicates contract expiration dates and specific contract items with the clinical education faculty as needed to maintain appropriate records and clinical partnerships in alignment with CAPTE criteria. Creates reports regarding clinical education data from the Exxat software system and the APTA CPI grading tool in collaboration with the DCE and the clinical education faculty. Coordinates, organizes, and maintains the records of clinical education team meetings, publishes meeting minutes, records voting, and references meeting minutes and records to support clinical education processes, policies, and procedures. Charged with review and workflow oversight of pre-rotation onboarding in coordination with DCE. Creates Reports and performs database management. Additional Clinical Education Duties Participates in the annual update of the Clinical Education Student Handbook. Works with the state authorization team and communicates with the DCE regarding state authorization associated with pending and current clinical placements. Performs record keeping of annual updates to liability certificates in alignment with university, accreditation standards, and affiliation agreements. Participates in assessment and accreditation activities to promote ongoing quality improvement of the clinical education program and to maintain compliance with CAPTE standards, policies, and procedures. Other Clinical Education Duties, in conjunction with DCE The Coordinator of Clinical Education is charged with the accounting of clinical education expenditures, including, but not limited to, the allocation of funds using the Concur reimbursement system, management and creation of check requisitions, management of purchases through Elixir, drafting and coordination of budget transfers, credit card reconciliation, and all expenditure follow ups with both the university and associated external vendors. Included here is also the management of budgetary record keeping and associated budgetary reports of the Clinical Education faculty to be shared with the departmental budget authorities as needed or requested. Communicates regularly with the DCE and Director of Operations regarding budget items and available funds. Coordinates the student placement processes, including March Mailing and related clinical placement activities, by facilitating communication among students, faculty, and clinical partners; managing workflow timelines and documentation requirements; and ensuring timely completion of placement-related tasks to support successful clinical assignments. The Coordinator of Clinical Education schedules meetings and facilitates processes for new site development. New site development may include site outreach and solicitation, and other planning processes for site development. Coordinates with the DCE and clinical education faculty regarding communication with students, clinical partners, and affiliates, including tasks related to new and current site development. Collaborates with the clinical education faculty to develop a strong clinical education environment. Admission Activities Coordinates the planning, organization, and implementation of student recruitment and admissions activities in collaboration with the DPTE -OR Director of Admissions, ensuring effective communication, scheduling, and execution of admission-related initiatives. Serves as a key point of coordination for prospective student engagement by facilitating admissions interviews, campus tours, recruitment events, and outreach activities. Maintains ongoing communication with prospective students, faculty, and admissions stakeholders; coordinates workflow and scheduling; and ensures timely follow-up throughout the recruitment and admissions process to support enrollment goals and a positive candidate experience. Additional Duties Performs other duties as assigned by the DCE, ADCEs, Director of Operations, Director of Admissions or programmatic leadership. Posting Details Continued Work Schedule

M-F; 8AM-5PM.

Occasional weekends and after hours as needed. Benefits We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable. We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally. Our faculty, staff, and administrators are 100% focused on student success. Our University culture creates the context for a nurturing and supportive environment. Faculty, staff, and students can expect to make deep, personal relationships within the University community. As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences. WesternU’s core value of humanism encourages all to bring their whole self in all that they do. We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people! Expected Pay Scale Minimum Minimum $60,000.00 Annually Maximum Maximum $65,000.00 Annually Physical Demands Do the essential functions of this job require lifting? Do the essential functions of this job require lifting? Yes If yes, list maximum weight and duration The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus. Describe Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate. Posting Information Posting Number

A01059

Posting Date 09/04/2026 Close Date 09/04/2027 Open Until Filled Yes Conditions of Employment - Background Check To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position. Pay Transparency Act Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications. Equal Opportunity Statement (EEO) It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time. Required Documents Resume Cover Letter Optional Documents Letter of Recommendation #1 Letter of Recommendation #2 Letter of Recommendation #3 Additional Applicant Document Required License/Certification Supplemental Questions * This position is located in Lebanon, Oregon. Are you willing and able to work from this campus location? Yes No * How did you hear about this employment opportunity? Please provide the name of the website, individual, or organization. (Open Ended Question) * Are you a current employee at Western University of Health Sciences? Yes No Contact Information 309 E. Second St. Pomona, CA 91766-1854 (909) 623-6116 View phone number on click.appcast.io COMP-Northwest: 200 Mullins Dr. Lebanon, OR 97355-3983 (541) 259-0200 CHS-Northwest: 2665 S. Santiam Highway Lebanon, OR 97355 View phone number on click.appcast.io COMP-Northwest: View phone number on click.appcast.io CHS-Northwest: View phone number on click.appcast.io #J-18808-Ljbffr Western University of Health Sciences