Proposals Administrator

ROLE
The Proposals Administrator is responsible for providing assistance to the Proposals Lead the Proposals & Estimating team through coordinating the planning, development and production of winning proposals from start to finish.

KEY RESPONSIBILITIES

• Assist in all administrative aspects of proposal development from receipt of requirements through delivery to develop compliant and compelling proposals.
• Extract and assemble the information needed to generate proposal documents.
• Develop proposal documents and create proposal templates.
• Work with the Proposal Lead in assigning proposal related tasks and ensure that contributors submit complete information on deadline and editing their work for content and grammar.
• Plan, design, and format proposal layouts.
• Analyse Request for Quotation, Request for Proposal and Expression of Interest (RFQ/RFP/EOI) documents to ensure submissions are focused, creative, articulate and compliant.
• Assist the proposal development team with technical writing.
• Plan and participate in pre-RFP strategy and proposal kickoff meetings.
• Communicate status and identify/resolve barriers to progress.
• Collaborate with bid team in the preparation of presentation materials required for bid review meetings.
• Liaise and collaborate with project management team, estimators, and management as well as external consultants.
• Maintain up-to-date proposal logs and project experience information as well as electronic files for proposal documents.

Note: in addition to these duties personnel are required to carry out such other duties as may be reasonably required in order to support the objectives of the Company .

POSITION REQUIREMENTS
Qualifications

• High School Diploma.

Experience

• Previous experience in a similar role in the engineering or construction industry (preferably pipeline construction) is considered an asset.
• Experience in project management, estimating or project controls is considered an asset.

Skills and Knowledge

• Understanding of the oil and gas pipeline construction industry.
• Ability to read and understand relevant construction documents.
• Understanding of estimating & project management theories, methodologies and industry practices is considered an asset.
• Understanding of technical pipeline terminology.
• Ability to gather information from a variety of sources and assemble together into a professional document.
• Ability to prioritize and work on multiple projects.
• Ability to write technical content.
• Intermediate knowledge of MS Office Suite (Word, Excel, and Outlook), Adobe or Bluebeam PDF Editor.

WORKING CONDITIONS
This is a permanent position based at either our Calgary or Spruce Grove office with a 5-day work week, 8-hour days . Travel to project sites will be required.

REPORTING RELATIONSHIPS
The Proposals Administrator reports to the Proposals Lead. The position has no supervisory duties.

We thank all applicants in advance. Only those selected for an interview will be contacted.