Expense Specialist

Summary and ObjectiveThe Expense Specialist is responsible for ensuring compliance with laws and regulations governing financial and securities institutions and expense report transactions. This includes examining, verifying, or authenticating records. The Expense Specialist will also review settled claims to determine that payments and settlements are made in accordance with company practices, procedures and deadlines. The Expense Specialist may also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers in addition to computing, classifying, and recording numerical data to keep financial records complete.Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.Manage all American Express accountsEnsure the financial guidelines are metEnsure expenses are correctly coded to appropriate general ledger accountsManage the Expensify Reporting Program for 300 active users including approving expense reports for credit card expenses and cash expensesResponsible for setting up employees in Sage Intacct and Expensify for reporting purposesDaily communications with pilots and vendors verifying amountsMeet income statement deadlines and month-end close out responsibilitiesEnsure that employee deductions and reimbursements are submitted to payroll bi-weekly through reporting processResponsible for supplying credit card expenses and information management as neededAssist with Indoctrination class (new hire orientation)Instruct new employees how to use receipting programProvide guidelines on company policies when using company credit cardSkills and AbilitiesBeing a self-starter who is highly motivated with strong initiativeInterpersonal skills with an emphasis on strong communication skills in both oral and written formsEffective time managementAttention to detailFocus on excellenceAdaptabilityAccountability and having hard conversationsOther Cognitive ProcessingMemorizationReasoning and connecting ideasAdept quick learningProblem finding and solvingMulti-taskingDetail orientationBasic Understanding of Computer Applications and Data EntriesCompetenciesMicrosoft Office SuitesMore than proficient in ExcelExpensify Reporting ProgramSage IntacctSupervisory ResponsibilitiesNAWork EnvironmentTypical office and computer lab environment with frequent interruptions.Physical DemandsAbility to see and hear clearlyAbility to read, comprehend, and speak English clearlyAbility to sit, stand, and walk for extended periodsAbility to regularly lift/move up to 30 poundsDress Code and UniformWell-groomed appearanceAdherence to department dress codeTravel requiredSome, less than 10%Required Education and ExperienceHigh School diploma or EquivalentStrong customer service skillsExcellent interpersonal skillsMust be authorized to work lawfully in the United States, must provide two forms of Federal Identification.Candidates must successfully complete a comprehensive background check prior to employment. This includes verification of previous employment, education, criminal history, and any other relevant information necessary to determine the suitability for the position.Preferred Education and ExperienceAssociate's degreeFinancial management experienceEEO StatementflyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Required education and experienceHigh School diploma or EquivalentStrong customer service skillsExcellent interpersonal skillsMust be authorized to work lawfully in the United States, must provide two forms of Federal Identification.Candidates must successfully complete a comprehensive background check prior to employment. This includes verification of previous employment, education, criminal history, and any other relevant information necessary to determine the suitability for the position.Preferred education and experienceAssociates DegreeFinancial management experience #J-18808-Ljbffr FlyExclusive