Admin Assistant to Exec Dir

: Requisition ID

req32856

Working Title

Admin Assistant to Exec Dir

Position Grade

10

Position Summary

The University of New Mexico Health Sciences Center Office of Research is seeking an experienced professional, highly organized, goal-driven, multi- tasker to join our dynamic Central Administration team as an Admin to Executive Director. This position will directly support the Vice President for Research. It is a complex position that requires an individual who has the ability to secure confidential information and who excels at managing multiple competing deadlines and responsibilities. This position requires someone who has outstanding professional communication skills (both written and verbal), executive level support experience, demonstrates follow-through skills and dedication to high quality output. This individual will be responsible for: Providing confidential administrative support for the Vice President of Research, HSC. This includes managing schedule/calendar, making travel arrangements, screening and handling telephone and emails communications, and dealing with administrative inquiries as appropriate. Serve as the primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of topics and issues related to the Vice President for Research. Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses and reminders as appropriate. Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office. Responsible for organizing and facilitating meetings, conferences and other special events that includes the Excellence in Research Award Ceremony, and other events that involve the Vice President of Research, HSC. Meeting coordination including the preparation of agendas and minutes for the Vice President of Research, HSC, OR Executive Leadership meetings and others as necessary. Purchasing activities - including items over $5K. P-Card and PO transactions-complete purchasing as requested and required. See the Position Description for additional information. Conditions of Employment

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications

Bachelor's Degree Ability to use independent judgment and manage and impact confidential information Problem solving Experience providing executive level administrative support Extensive advanced experience with Microsoft Office Suite including Outlook for email and calendar, Word, Access, PowerPoint and Excel Professional written and verbal communication Experience with meeting coordination and time management Experience taking, transcribing and editing recorded or written meeting minutes Experience in project management Experience in planning and executing conferences and events P-card use and reconciliation experience Experience with managing and making travel arrangements Additional Requirements

Campus

Health Sciences Center (HSC) - Albuquerque, NM

Department

HSC O/R General Administration (189B)

Employment Type

Staff

Staff Type

Regular - Full-Time

Term End Date

Status

Non-Exempt

Pay

Hourly: $18.81 - $25.56

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

3/31/2025

Eligible for Remote Work

No

Eligible for Remote Work Statement

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Cover Letter, Resume, Contact information for 3 professional references. ALL 3 MUST BE INCLUDED TO BE CONSIDERED FOR POSITION

Positions posted with a Staff Type of

Regular

or

Term

are eligible for the Veteran Preference Program. See the

Veteran Preference Program webpage

for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit Refer to for a definition of Regular Staff.