Bookkeeper

Job Description

Job Description

Job Title: Bookkeeper
Location: Hampton, VA
Employment Type: Full-Time (W2)

GovFirst is seeking a detail-oriented and organized Bookkeeper to support financial, payroll, billing, and administrative operations in Hampton, VA.

The successful candidate is responsible for:

• Maintaining accurate financial records, supporting payroll and invoicing processes, coordinating personnel documentation, and assisting with project compliance and reporting.
  

• Facilitate new hire documentation and onboarding in coordination with the corporate office.
  

• Enter and maintain employee records, salary information, access badge information, personnel photos, and related data in the project database.
  

• Collect, review, and enter employee timesheets from multiple project locations and subcontractors.
  

• Verify timesheets against supervisor reports and resolve payroll discrepancies.
  

• Maintain labor charge codes within the corporate payroll system.
  

• Assist employees with benefits-related questions and personnel documentation.
  

• Maintain personnel, client, and subcontractor contact lists.
  

• Assemble labor, subcontractor, equipment, and project cost information for client billing.
  

• Perform detailed cost calculations and maintain accurate financial records within the project database.
  

• Prepare, review, and assist in finalizing monthly client invoices.
  

• Coordinate updates to labor charge codes and direct project expenses with clients, subcontractors, and the corporate office.
  

• Maintain billing, payroll, and holiday calendars.
  

• Submit and reconcile expense reports.
  

• Develop and generate reports using the project database to support contract compliance, project management, and financial reporting.
  

• Compile project safety metrics and assist with compliance reporting.
  

• Assist with compliance with federal, state, and local regulations.
  

• File required reports and recommend corrective actions when necessary.
  

• Prepare regularly scheduled management reports and supporting documentation.
  

• Answer and direct incoming phone calls.
  

• Organize meetings, appointments, and project schedules.
  

• Produce and distribute correspondence, reports, forms, letters, and project documentation.
  

• Develop and maintain organized filing systems.
  

• Order office supplies, equipment, and services as authorized.
  

• Provide general administrative support to project staff, clients, subcontractors, and the public.
  

• Respond to inquiries and provide requested information professionally.
  

• Manage multiple projects and deadlines simultaneously.
  

• Perform additional duties as assigned by supervisors or the USF Senior Project Manager.
  

Requirements

Required Qualifications:

• Minimum of two (2) years of administrative support experience in a professional office environment.
  

• Previous bookkeeping experience with working knowledge of payroll, budgeting, accounting principles, and financial reporting.
  

• Familiarity with financial and project databases such as Claris FileMaker, Microsoft Access, or similar systems.
  

• Advanced proficiency in Microsoft Office applications, particularly Microsoft Excel, including complex formulas and functions.
  

• Strong ten-key data entry and keyboarding skills.
  

• Knowledge of Virginia employee benefits programs and state personnel policies preferred.
  

• Strong written and verbal communication skills.
  

• Excellent organizational, analytical, and time management skills.
  

• Ability to manage multiple priorities while maintaining a high level of accuracy.
  

• Strong customer service skills and ability to work effectively with employees, subcontractors, clients, and management.
  

Required Education & Credentials:

• High School Diploma or GED required.
  

• Bachelor's degree in Business, Accounting, Finance, Data Science, or a related field preferred.
  

Required Work Authorization:

• Must be a U.S. Citizen.
  

Required Licenses, Certifications & Screening:

• Valid Virginia Driver's License in good standing required.
  

• Must be at least 18 years of age.
  

• Fingerprint-based Criminal History Records Check (CHRC) required.
  

• Pre-employment drug screening required.