Legal Administrative Assistant

Legal Practice Assistant

Responsible for providing legal secretarial and administrative support for the Practice Group.

Essential Job Functions

• Provide administrative and clerical support to attorneys and paralegals
• Assist with preparation of legal documents (editing, proofing, printing)
• Time Entry/Billing/Expense Reimbursements
• Assist with document production for real estate and bond closings, including compiling transcripts
• Calendaring/Answering Phones/Meeting Arrangements
• Good organizational and calendaring skills
• Running conflict checks, opening and maintaining client files

Necessary Knowledge, Skills and Abilities

• Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.
• Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities.
• Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.
• Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.
• Retain a high level of flexibility and resourceful problem solving.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Educational and Experience Requirements

• High School diploma required
• Prior litigation experience required
• Associate's degree preferred
• Paralegal Certificate preferred

Work Environment and Physical Demands

• In office position
• Ability to work extended hours when necessary.
• Normal office environment; no unusual physical demands.