Legal Process Clerk

Responsibilities Under general supervision, performs a wide variety of legal clerical duties related to receiving and accurately processing large volumes of legal transactions within legally set time limits, assisting the public in legal procedures of legal process, and performing other duties as required. Work involves accepting and examining legal documents for accuracy relative to form, format, and conformance with legal procedures for filing; certifying documents; interacting directly with the public including handling counter duties; answering the telephone, taking messages, providing information, and/or directing callers to the appropriate resource; providing general non-legal information on court policy and procedures; collecting fees, fines, and bails; issuing receipts; using a variety of computer programs to enter, retrieve, and access information; entering, dispositioning, and filing traffic citations; scheduling and calendaring cases; issuing and recalling bench warrants; researching various legal codes; preparing copies; issuing judgments, writs of execution, and judgments by default; entering defaults, dismissals, judgments, and orders; reviewing and preparing case folders; reviewing orders and judgments for correctness prior to presentation to judges; reviewing case files prior to court date to assure all necessary documents are present and that proper legal procedures have been followed; securely receiving, maintaining, and distributing other material introduced at trials; destroying or executing orders for destruction or evidence; maintaining jury records; summoning and providing information to jurors; preparing and processing appeals in accordance with all applicable statutes; reviewing and determining if a defendant has fulfilled the terms of sentencing and taking the appropriate action for non-completion; granting allowable extensions to comply; tracking defendant’s fulfillment of community service obligations; preparing correspondence and forms; preparing monthly reports; answering telephone inquiries; providing assistance to other staff members; performing other legal clerical assignments as directed; and may act as backup to a Courtroom Clerk a regular basis; will cross train with Bond Court Clerk. Reports to the Magistrate. Examples of Duties Responsible for maintaining all areas of the traffic department which involves collecting and entering data, signing off on tickets and warrants, preparing dispositions, printing bench warrants and NRVC notices on unpaid traffic tickets, and mailing notices and bench warrants. Handles various activities in support of the court process to include scheduling bench and jury trials and assisting judges with courtroom procedures such as taking roll call, jury strike, recording proceedings, and taking dictation. Sends and receives related correspondence such as summons, driver’s license transmittal forms, notices of withdrawal of suspension, return payment letters, Ishmell orders, recall forms, and trial notices. Performs related administrative duties such as collecting fines, filing records, sorting documents, receiving and handling incoming calls, preparing and printing reports. Provides assistance to the general public inquiring over the phone and in person regarding civil, traffic and criminal cases. Performs various secretarial functions such as typing, filing, data entry, answering phones, and faxing information. Monitors and orders office supplies. Prepares all required forms and documents in the appropriate manner, ensuring accuracy and efficiency. Receives, reviews, prepares and/or submits a variety of documents such as bonds, commitments, trial request forms, tickets, warrants, juror notices, suspension notices, bench warrants, notices of withdrawal, summons. Operates a variety of equipment, which may include a computer, printer, typewriter, copier, fax machine, telephone, calculator. Interacts and communicates with departmental supervisors and employees, County department heads and employees, attorneys, judges, County police officer, highway patrol officers, City police officers, department of motor vehicles, trainees, the general public. Additional Job Functions Performs related duties as required. Typical Qualifications Requires a high school diploma or equivalent with vocational or technical school training supplemented by one year of journey level clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Equal Opportunity Employer #J-18808-Ljbffr