Receptionist

Receptionist, Anchorage, Alaska Office

The receptionist position provides excellent customer service with routine clerical support services to ensure adequate support to professional and management staff.

Essential duties and responsibilities include:

• Greets and directs visitors, and completes and issues all necessary documentation, including the creation of badges and guest lists.
• Handles telephone calls, monitors emails and mail and overnight documents.
• Schedules appointments including catering needs, maintains calendars, handles travel arrangements for team.
• Ensures that meeting and conference rooms are reserved, and appropriate equipment is available for meetings.
• Operates office machines, such as photocopiers and scanners, voice mail systems.
• Stamp and sort packages and mail and distributes to appropriate parties in a timely manner to ensure proper routing.
• Maintains tidy office area to ensure orderliness of facility. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Undertakes general clerical duties with specific projects as required.

Other duties and projects as assigned.

Education and/or experience required:

• A high school diploma required with 3-5 years of administrative experience.
• Ability to use discretion and maintain confidentiality.
• High level of organizational ability and ability to multi-task.
• Ability to be proactive and work independently.
• Ability to work under tight deadlines.
• Detail-oriented with good analytical skills.
• Professional demeanor.
• Proficiency with personal computers and Microsoft Office applications (i.e., Word, Excel, Outlook and PowerPoint) with the ability to operate standard office equipment.
• Experience using UPS, Federal Express or other online shipping applications.