Compliance Coordinator

Compliance Coordinator

Overview

The Compliance Coordinator provides oversight for the procurement of goods and services that support organizational programs, services, and operational needs. The division handles contracts, purchasing requests, procurement cards, IT hardware and software, infrastructure requests, furniture, printing, advertising, membership dues, memoranda of understanding, wireless devices, copiers, pest control services, security services, janitorial services, postage and meters, temporary contract workers, and more.

Responsibilities

The Compliance Coordinator will be responsible for:

• Conducting routine procurement compliance reviews in accordance with applicable laws, regulations, policies, and codes
• Developing and reviewing project plans and collecting, analyzing, and documenting procurement data using system reports to present findings to management
• Collaborating with internal staff and agency partners to implement best practices in contract administration and contract management throughout the procurement lifecycle
• Supporting compliance monitoring activities such as annual procurement planning, vendor performance evaluations, risk self‑assessments, peer audits, purchasing approvals, contract renewals and expirations, past‑due invoice compliance, and contract amount compliance
• Developing review schedules, testing tools, and reporting mechanisms to monitor and track procurement compliance progress
• Participating in strategic initiatives by assisting with requirements gathering and contributing subject matter expertise related to procurement processes, policies, and best practices
• Supporting the development and delivery of procurement compliance and process training for internal stakeholders and partner agencies
• Tracking project and task progress across workgroups by establishing expectations, maintaining planning documentation, and supporting project management activities
• Maintaining and administering collaboration platforms such as SharePoint, Microsoft Teams, and Monday.com to support compliance initiatives and communication
• Updating standard operating procedures, reference guides, and supporting continuous improvement initiatives
• Collaborating with staff and agency partners to plan, coordinate, and monitor procurement compliance activities and training initiatives to mitigate organizational risk

Required Qualifications

• Bachelor’s degree, or an equivalent combination of recent, relevant work experience
• Experience analyzing data, preparing reports, and presenting findings to leadership or stakeholders
• Experience coordinating projects, tracking progress, and maintaining documentation across multiple workgroups
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams)
• Two years of professional experience in procurement, compliance, auditing, project coordination, contract administration, or a related administrative role
• Strong organizational skills and ability to manage multiple priorities and deadlines

Preferred Qualifications

• Experience with procurement processes, compliance monitoring, or contract administration
• Experience developing or delivering training or serving as a subject matter expert
• Familiarity with procurement systems, reporting tools, or compliance review processes
• Experience using collaboration or project management platforms such as SharePoint, Microsoft Teams, or Monday.com
• Excellent communication, organizational, and time‑management skills
• Strong analytical and problem‑solving abilities
• Detail‑oriented with the ability to work independently and collaboratively across teams

Software Skills

• Microsoft Office Suite
• SharePoint
• Microsoft Teams
• Monday.com
• Other collaboration or reporting tools