Associate Contracts Manager - Outgoing MTA Program

Associate Contracts Manager

Location: South San Francisco, CA

Working Model: Hybrid (three days a week on-site, two remote)

Working Days and Hours: Monday through Friday (8 hour shifts)

Summary: The Associate Contracts Manager will report into the Research Contracts Group organization within Research. The Associate Contracts Manager works under supervision of a manager to process/complete a high volume of Material Transfer Agreements (MTAs) (up to 400/year). The Associate Contracts Manager will communicate with Research scientists, leadership, internal legal counsel, outside technology transfer offices, academic scientists, and internal shipping/material supply teams under supervision of the manager.

Job Responsibilities

• Process entire lifecycle for the Outgoing MTA Program, with an active queue of 70-110 MTAs at any one time.
• Ability to interact and articulate salient points and status of MTAs to internal stakeholders, leadership, Legal, outside technology transfer offices and academic scientists.
• Proactively manage, prioritize, and resolve a high influx of daily email correspondence. This role requires an exceptional ability to maintain rapid response times without sacrificing accuracy or professional tone.
• Required understanding of scientific nomenclature, including lab reagents and genetically modified animal models and relevant associated terms - eg. antibodies, plasmids, DNA, genetically modified mice, progeny, derivatives, etc.
• Basic understanding of legal agreement structure and concepts - eg. amendments, obligations, parties, etc.
• Organizes and processes signatures for Outgoing Material Transfer Agreements following approved procedures.
• Handles post execution tasks to complete agreements, including sending fully executed agreements to counterparty, filing agreements with Legal Records, completing data records in databases, initiating shipments, including organizing necessary import/ export paperwork, and addressing any shipping issues.
• Tracks status and accurately maintains records in "real time" in MTA Database, including proper identification of party names, effective date and expiration date.
• General administrative responsibilities are required, including: Filing agreements with Legal Records; Coordinating meetings; Data entry in the MTA Database.

Job Requirements

• Bachelor's degree in scientific discipline; legal experience or education a plus.
• Preferred 2-4 years relevant work experience; - Preferred work experience in a pharmaceutical, biotech and/or university setting
• Experience drafting and managing agreements.
• Ability to handle multiple priorities in a fast-paced environment.
• Must be able to follow existing processes to solve problems in addition to independently proposing solutions.
• Excellent interpersonal, verbal and written communication skills.
• Excellent time management, prioritization and organizational skills.
• Detail oriented, team player attitude, high work ethic, and reliable.
• Comfortable working with databases and enterprise business systems.
• Comfortable with standard office suites such as Microsoft Office (Word, Excel, etc.) and Google Applications (Mail, Calendar, Documents, etc.).
• Demonstrated Critical Thinking Skills: Must be able to use independent thinking to solve problems and propose solutions independently, even if they moderately deviate from protocols and guidance.