AP AR Specialist

Job Description

Job Description

AP/AR Specialist

$55K-$60K DOE

PTO/Benefits

100% in Office

Position Summary

We are looking for a detail-oriented finance professional to support day-to-day transactional accounting activities. This role plays a key part in ensuring the accuracy and integrity of financial records by overseeing incoming and outgoing payments. The ideal candidate is methodical, reliable, and comfortable juggling multiple priorities in a deadline-driven environment.

Billing & Collections

• Prepare and distribute invoices according to established schedules
• Track open balances and proactively follow up on outstanding payments
• Post customer payments accurately and ensure proper account allocation
• Maintain and update client account records
• Address billing discrepancies and respond to payment-related inquiries
• Produce reporting related to receivables and assist with cash position analysis

Payables & Expense Management

• Review invoices and expense submissions for accuracy and required approvals
• Enter, validate, and process vendor bills for payment
• Ensure payments are issued correctly and on time
• Match vendor statements and investigate variances
• Keep organized records of all payable transactions
• Communicate with suppliers to resolve questions or issues
• Reconcile corporate card activity and supporting documentation

Required Background

• Hands-on experience managing both receivables and payables (typically 2+ years)
• Working knowledge of accounting platforms such as QuickBooks, Sage, or similar systems
• Comfort using Excel and other standard business software
• Familiarity with ERP or cloud-based financial systems
• Solid grasp of accounting fundamentals and transactional workflows

Skills & Competencies

• Strong organizational skills with the ability to prioritize competing tasks
• High level of accuracy and attention to detail
• Analytical mindset with effective problem-solving abilities
• Clear and professional communication skills
• Ability to work independently while also collaborating with a team

Education

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred