Administrative and Stewardship Associate

Job Description

The College of Architecture Arts and Design is seeking a proactive highly organized administrative professional to provide high-level administrative support to all six members of the colleges advancement team including direct support for the Assistant Dean of Advancement.

In this role you will act as a primary operational coordinatormanaging multiple complex calendars handling travel and expense logistics coordinating office operations and executing high-priority stakeholder communications. You will also provide logistical assistance with events and coordinate visits for special guests advisory board members and major donors.

This position is also instrumental in executing the colleges stewardship efforts. This is an ideal role for an experienced administrative professional looking for a dynamic position within higher education advancement.

Employees in the College of Architecture Arts and Design (AAD) are expected to demonstrate professional conduct institutional citizenship and core workplace competencies as essential elements of successful performance. These expectations align with both Virginia Techs Principle of Community and the universitys performance competency domains spanning communication engagement professionalism and teamwork.

AAD personnel are expected to act with integrity treat others with dignity civility and respect and contribute to an inclusive collaborative and service-oriented workplace. Specifically employees in the college are expected to:

communicate constructively
adhere to applicable policies and procedures
support the college and university mission
use university resources responsibly
exercise sound judgment
accept accountability for decisions and outcomes
collaborate effectively and
remain open to feedback learning and continuous improvement.

Required Qualifications

Multiple years experience providing administrative or management support in a professional office environment.
Proven experience in executive schedule management and travel coordination
Demonstrated ability to maintain sensitive records and handle confidential information with discretion and diplomacy.
Exceptional written and verbal communication skills; comfortable interacting with executive-level internal and external stakeholders.
Demonstrated flexibility to pivot between assignments respond to time-sensitive requests and adjust work plans while maintaining progress on ongoing responsibilities.
Strong proficiency in Microsoft Office 365 SharePoint calendar management tools and experience using any CRM or database system.

Preferred Qualifications

Experience supporting board meetings or high-profile events.
Prior experience in executive administration within corporate non-profit or higher education environments.
Basic design skills (e.g. Canva or Adobe) for creating clean reports and event materials.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

Salary range is $49000 - $55000

Hours per week

40 hours per week

Review Date

October 12 2026

Additional Information

Interested applicants are asked to submit a resume a cover letter that thoroughly addresses all required qualifications and three professional references.

This position may be eligible for a hybrid work arrangement (up to 1 day of telework per week) following a fully onsite onboarding period to support successful training and transition.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto Ut Prosim (That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is an inclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eight undergraduate colleges a school of medicine a veterinary medicinecollege Graduate School and Honors university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerous Extension officesand research institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation please contact Erin Kowtko at ) during regular business hours at least 10 business days prior to the event.

Required Experience:

IC