Purchasing Intern

RFx Management & Sourcing Support

Assist in the preparation, distribution, and tracking of Requests for Quotation (RFQ), Requests for Proposal (RFP), and Requests for Information (RFI).

Compile and organize vendor responses for evaluation by the procurement team.

Support bid analysis by summarizing pricing, terms, and compliance criteria across submissions.

Vendor Follow-Up & Communication

Conduct regular follow-ups with vendors regarding outstanding quotations, order confirmations, and delivery timelines.

Maintain clear records of all vendor communications.

Assist in coordinating vendor meetings and calls as needed.

Order Tracking & Procurement Administration

Monitor open purchase orders (POs) and update order tracking logs on a daily basis.

Liaise with internal stakeholders (e.g., finance, operations, warehouse) to confirm delivery status and resolve discrepancies.

Assist in reconciling invoices against POs and flagging variances for review.

Data Collection & Reporting

Gather, cleanse, and maintain procurement data within internal systems and spreadsheets.

Prepare regular procurement status reports and dashboards for management review.

Support the team in tracking key procurement metrics such as cost savings, cycle time, and vendor lead times.