Facilities Manager (Mesa Campus)

Benedictine University is an inclusive academic community, inspired by the Catholic intellectual tradition and Benedictine values. We seek employees who will contribute to the advancement of our mission by helping students shape lives of meaning and purpose as engaged citizens who care for the Earth, welcome people of diverse faiths and cultures, and promote the common good. Department: Facilities Management Reports to: Campus Manager DirectorMarketing (dotted line to Lisle Director of Facilities Management) Position Summary: The Facilities Manager will be responsible for leading and directing the university’s daily facilities management and campus operations. The Facilities Manager will have oversight of all campus physical plant resources, including all academic, athletic and residential hall buildings plus the grounds and landscape. The position will foster a continuously improving culture that results in the most efficient use of university resources, working collaboratively with the Lisle campus as One University, while delivering superior internal and external customer service. Responsibilities Organize and oversee the daily activities of Engineering Services, Housekeeping and Event Services, and Grounds and Landscaping Services, including establishing and reviewing performance standards, goals, and objectives. Ensure compliance with Facilities Management procurement processes and procedures for all facilities‑related supplies, equipment, and external contractual service providers. Coordinate with the Director of Facilities Management on the Lisle campus regarding operational processes, procedures, and best practices to support physical plant performance. Collaborate with the Director of Facilities Management on the Lisle campus to prioritize, maintain, and annually redefine the University Deferred Maintenance Program, including supporting the facilities condition report and capital spending plan to ensure sustainability of the physical plant. Ensure Facilities Management service level agreements are followed and support efficient processing of facility service requests, inspections, and preventative maintenance activities. Maintain accurate facility asset inventory records through cycle counts and established inventory procedures. Support deployment of the Facilities Management Safety Program and compliance with federal, state, and OSHA standards to provide a safe working environment for staff. Coordinate with the Director of Facilities Management in Lisle and the University Emergency Preparedness Manager and Safety Specialist to maintain required department safety documentation and support compliance for facility operations, equipment, chemicals, and supplies. Oversee facility projects, contract compliance, and quality control while supporting operational improvements and efficiencies across campus facilities operations. Collaborate with the Mesa Campus Manager and Director of Facilities on the Lisle Campus to create, manage, prioritize a comprehensive and strategic Facilities Management budget, as needed. Develop effective procurement procedures to optimize and prioritize spending. Maintain and track payment processing for all facilities services, including purchase orders, payment requisitions, and invoice management and retention. Excellent interpersonal communication and strong organizational skills are critical to this role. Manage all communication for the campus, as it pertains to facilities, and serve as a liaison between campus stakeholders and external consultants while providing high customer service. Serves as a liaison between IT on the Lisle Campus for IT needs on the Mesa Campus. Coordinate with the Office of Information Technology on the Lisle campus to support established IT policies and procedures for the Mesa campus. Serve as the on‑site contact for equipment distribution and return in Gillett Hall and Alhambra, including maintaining inventory records, monitoring supplies and equipment, and notifying Lisle IT of equipment needs, issues, or returns. Provide basic coordination and communication support for IT and audio visual requests for Benedictine and outside groups using the facilities, referring technical troubleshooting, programming, and procedural matters to the Lisle campus IT team. Other Functions Diagnose department and operational issues at their root cause and implement corrective action. Implement new processes, procedures, and technologies in reaction to changing business and/or customer needs. Create daily, monthly, and/or annual analysis reports regarding service requests. Required Qualifications Education: High School Graduate/GED Required, Bachelor's Degree Preferred Experience: 5-8 years facility experience Specific Skills: Strong organizational skills with the ability to prioritize, multitask, and meet deadlines. Specific Knowledge, Licenses, Certifications: CPR certification is preferred. Valid Driver’s License required. Physical Requirements While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and or climbing all day. The employee must frequently lift and/or move items over 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Position may require working in various or extreme weather conditions. The following campus specific guidelines for pandemic protocols are required. Travel (If applicable) Yes, local driving as needed. Supervisory Responsibility (if applicable) Yes, student workers. Working Conditions Indoor and outdoor environments. This position must be available for days, nights, weekends, and emergency calls based on campus needs. While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. The noise level in the work environment and job sites can be loud. Training As a University employee you are required to complete all University‑specific and/or OSHA related training to fulfil your job duties. Specific training will be conducted online or in person. Employees must complete all trainings required by Benedictine University. Employee Benefits Package We are pleased to offer the following benefits to support your health, well‑being, and professional growth. Please note that benefits are subject to change and eligibility requirements may apply: Health Insurance: Comprehensive medical, dental and vision coverage to support your health needs. Disability Insurance: Protection for both short‑term and long‑term disability. Life Insurance: Financial security for your loved ones in case of the unexpected. Paid Time Off (PTO): Generous paid vacation, sick leave, and mental health days. Retirement Plans: Save for your future with our retirement savings options. Mental Health Support: Access to counseling and resources for mental well‑being. Tuition Reimbursement: Financial support for your education and professional development. Financial Wellness Advisors: Personalized advice to help manage and plan your finances. Employee Assistance Programs (EAP): Confidential support for personal or work‑related challenges. Benedictine University does not discriminate in its admissions or educational policies, programs or activities; scholarship and loan programs; athletic and other University administered programs or employment practices on the basis of race, creed, color, national origin, sex, sexual orientation, age, disability, military or veteran status, marital status, citizenship, or any other characteristic protected by applicable law. The laws applicable to Benedictine University include constitutional and statutory protections of the University's rights as a religiously sponsored institution. This policy of equal employment opportunity applies to all employment and personnel practices including, but not limited to, recruiting, hiring, promotion, training and compensation. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The following campus specific guidelines for pandemic protocols are required. Benedictine University is an Equal Opportunity Employer. #J-18808-Ljbffr