Accounts Payable Manager

Accounts Payable Manager

The Accounts Payable Manager plays a key role in ensuring timely, accurate and efficient processing of vendor invoices and payments in a fast-paced e-commerce retail environment. The role manages day-to-day operations, leads and develops the team, identifies and implements process improvements, and partners cross functionally with key internal stakeholders. The AP Manager ensures compliance with internal controls, supports vendor relationships and delivers strong reporting and analytics to drive operational performance.

AP Operations:

• Oversee daily invoice processing and payment runs including employee expense reimbursement.
• Manage vendor onboarding and ongoing vendor master maintenance.
• Ensure timely month end close activities, including accruals, reconciliations and reporting.

Team Leadership:

• Supervise and mentor the AP team, providing guidance, coaching and performance feedback.
• Delegate workload and communicate clear daily and weekly expectations
• Support the senior manager with staffing plans and resource allocation.

Vendor and Cross Functional Collaboration:

• Serve as the primary point of escalation for vendor inquiries, resolving issues promptly.
• Manage vendor relationships including contract related items and credit limit discussions.
• Collaborate with merchandising teams to resolve invoice discrepancies.
• Partner with the treasury on payment scheduling and forecasting AP related cash flows.

Reporting & Analysis:

• Maintain AP dashboards, KPIs and operational metrics.
• Prepare weekly and monthly reporting for finance leadership.
• Analyze trends and KPIs to identify opportunities for process improvements, cost savings or operational efficiency.

System & Process Improvement:

• Collaborate with IT and Finance teams to optimize ERP performance and AP related workflows.
• Identify opportunities to enhance efficiency, streamline workflows and reduce manual touchpoints.
• Support system upgrades, testing and process documentation as needed.

Compliance:

• Maintain accurate vendor master data and ensure compliance with tax and audit requirements (W-9, 1099).
• Ensure adherence to internal controls and support external audits requests.

You are a results-driven Accounts Payable leader with a proven track record of managing end-to-end AP operations, vendor relationships, and month-end close processes in high-volume environments. An experienced people manager, you excel at coaching teams, delegating workloads, and maintaining clear performance expectations to drive operational efficiency. You bring strong cross-functional collaboration skills, partnering seamlessly with merchandising, treasury, and IT teams to resolve invoice discrepancies and optimize cash flow forecasting. Adept with financial reporting and ERP systems, you leverage KPIs and analytics to streamline workflows, enhance internal controls, and reduce manual touchpoints. Additionally, you prioritize compliance, ensuring strict adherence to tax, audit, and vendor master data requirements.

• Retail industry experience required, with strong familiarity with vendor terms and high-volume invoice environments.
• Experience with factor relationships
• Experience managing offshore or outsourced teams is highly desirable.
• Strong analytical, organizational, and communication skills.
• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of experience in accounts payable, including at least 2 years in a supervisory or leadership role.
• Proficiency in Microsoft Excel and ERP systems.