Onboarding Coordinator

Onboarding Coordinator The Onboarding Coordinator supports the recruiting department by managing application tracking, onboarding processes, and administration functions. The role ensures a seamless experience for new hires and maintains compliance with Cajun's policies and procedures. Responsibilities Greet and welcome guests and applicants upon arrival Answer, screen, and forward incoming calls Guide applicants to apply online and assist them at the receptionist kiosks Provide accurate information in person, via phone, and email. Manage applicant tracking and onboarding Review and approve new hire and rehire submissions Maintain employee records such as the employee's hiring and termination information Ensure timely completion and compliance of all onboarding documents Scan and upload all onboarding paperwork and documentation into Cajun's HRIS system Follow up with candidates to complete required documentation Notify the recruiting team of any onboarding issues or delays Serve as a liaison between candidates, recruiting, payroll, and HR for onboarding and termination documentation Coordinate new hire orientations with candidates, the recruiting team, and trainers Assist with internal audits and monthly compliance tracking Provide support to the recruiting team as needed Schedule Safety Council courses for current and new employees Send out jobsite arrival emails Send out jobsite arrival text to all employees Coordinate drug screens and physicals for current and new employees Upload required documents to P-Vault Perform Assistant Recruiter duties as needed Qualifications High school diploma or GED required Strong organizations and communication skills Ability to manage multiple tasks and meet deadlines Experience with HRIS systems is a plus Experience in HR administration or recruiting support preferred Professional demeanor and customer service orientation Physical Occasionally required to lift up to 25 pounds Regularly required to talk or hear Frequently required to walk, sit, and reach with hands and arms Subject to repetitive use of hands/arms Occasionally required to stand, stoop, kneel, crouch, bend, use hands and fingers to handle and feel Vision requirements include close vision, distance vision, and ability to adjust focus Will need to be able to perform sedentary work Mental Must have the ability to direct others and communicate effectively with other management/supervision Talking and reading & writing comprehension is necessary for giving and receiving directions to perform work and/or safety policy Ability to use math/complete calculations Must be able to concentrate amid distractions and remember details Ability to use computer, keyboard, telephone and other office devices Bilingual in English and Spanish a plus