Events Coordinator

Events Coordinator — RSA Event (April 2027)

On behalf of our client, we are seeking an organized, proactive Events Coordinator to support planning and onsite execution for a small RSA event in April 2027. The ideal candidate has prior RSA event experience and can manage logistics from venue research through day-of coordination. Estimated Commitment: Approximately 25 total hours, including pre-event planning and onsite event-day support.

Key Responsibilities Before the Event:

• Research and recommend suitable venues in San Francisco.
• Coordinate venue selection, booking, contracts, and logistical details.
• Manage RSVP tracking.
• Coordinate event collateral needs, including banners, signage, and supporting materials.
• Build and maintain a detailed event checklist and run-of-show.

Day of Event:

• Serve as the onsite event coordinator and primary point of contact.
• Oversee vendor coordination, setup, timing, and troubleshooting.
• Coordinate banner, signage, and collateral placement.
• Support execution of the event run-of-show and resolve logistics issues as they arise.

Required Skills & Qualifications:

• Prior experience coordinating small events at RSA Conference or comparable large-scale technology, cybersecurity, or industry conferences preferred.
• Strong venue research, vendor coordination, and event-logistics management skills.
• Experience managing RSVP lists and tools.
• Ability to create and manage detailed event plans, timelines, checklists, and run-of-show documents.
• Comfort serving as the onsite point of contact and resolving time-sensitive issues independently.
• Excellent organization, communication, follow-through, and attention to detail.
• Availability to work onsite in San Francisco on the event date on April 6, 2027.