Senior Accounts Payable specialist

Senior Accounts Payable Specialist

Join a legendary Central Coast manufacturer whose products are used by musicians on stages around the world.

Volt is immediately hiring for Senior Accounts Payable Specialist in San Luis Obispo, California. As a Senior Accounts Payable Specialist you will:

• Process high-volume vendor invoices, including PO, non-PO, and service invoices.
• Review and verify invoice pricing, quantities, freight charges, taxes, and supporting documentation.
• Perform three-way matching of purchase orders, receiving documents, and vendor invoices.
• Research and resolve invoice discrepancies by collaborating with Purchasing, Receiving, Inventory Control, and vendors.
• Code invoices accurately to appropriate general ledger accounts and cost centers.
• Prepare weekly payment runs through check, ACH, and wire transfer methods.
• Maintain vendor records, including W-9 forms, payment terms, and contact information.
• Reconcile vendor statements and resolve outstanding balances and past-due issues.
• Support purchasing and production teams to ensure accurate processing of raw materials, components, and production supply purchases.
• Track freight, duty, and landed costs where applicable.
• Assist with month-end and year-end closing activities, including accruals for Goods Received Not Invoiced (GRNI).
• Ensure compliance with company policies, approval workflows, and internal financial controls.
• Maintain organized and audit-ready accounts payable records and documentation.
• Prepare AP aging reports and communicate payment requirements to management.
• Provide documentation and reporting support for financial audits and internal reporting needs.
• Partner with finance and cost accounting teams to support inventory valuation and expense tracking.
• Participate in process improvement initiatives to enhance efficiency, accuracy, and overall AP performance.

This is a full-time Direct Hire opportunity.

The ideal candidate will have:

• 2-4 years of Accounts Payable experience, preferably within a manufacturing, distribution, or inventory-driven environment.
• Strong understanding of three-way matching, purchase orders, receiving processes, and invoice reconciliation.
• Experience working with ERP or accounting systems such as NetSuite, Epicor, SAP, Sage, or QuickBooks Enterprise.
• Advanced proficiency with Microsoft Excel, including VLOOKUPs and Pivot Tables.
• High level of accuracy, attention to detail, and organizational skills.
• Ability to manage a high volume of invoices while meeting deadlines.
• Strong communication, vendor management, and problem-solving skills.
• Experience with manufacturing-related purchasing and inventory transactions preferred.
• Familiarity with cost accounting concepts, freight billing, and sales/use tax regulations preferred.
• Professionalism, confidentiality, and the ability to collaborate effectively across departments.

Salary: $75,000-$80,000 per year

Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Since this is a Direct Hire role, benefits will be provided by the employer.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.