Business support specialist (Experience with Contract and Compliance)

Job Description

Job Description

Job Type: Contract 3 Months with extension

Essential Responsibilities

• This assignment supports the Business Opportunity Program Office in administering the Disadvantaged and Small Business Enterprise federal program and ensuring that contract data is accurately reported in the District's Diversity Compliance Management System (DCMS) for small business participation, prime and subcontractor payment monitoring, small business participation credit, and contract creation and close-out. Under the direction of the Manager, SBE Compliance Programs, the position will provide technical and administrative support for the District's Business Opportunity Program for compliance activities.

Key responsibilities include:

Contract Data Management and System Administration

• Enter, maintain, and update contract, prime contractor, subcontractor participation and commitments, and payment information in DCMS.
• Review contract records for accuracy, completeness, and consistency with executed contracts, amendments, change orders, and subcontractor documentation.
• Maintain electronic contract compliance files and supporting documentation to ensure records are complete and audit-ready.
• Generate contract compliance reports and assist with reconciling system data against contract and payment records.

Small Business Participation Goal-Setting

• Assist with establishing SBE participation goals for District contracts and procurements.
• Conduct research using applicable small business certification directories and other available data to identify certified firms capable of performing anticipated scopes of work.
• Review scopes of work, NAICS codes, subcontracting opportunities, estimated contract values, and availability data to support goal-setting recommendations.
• Prepare supporting worksheets, calculations, documentation, and files used to substantiate contract-specific SBE goals.

Subcontractor Participation Monitoring and Tracking

• Monitor prime contractor and subcontractor participation in DCMS.
• Track committed and actual SBE participation against established contract goals and approved utilization commitments.
• Communicate with District Project Managers to obtain missing or corrected compliance documentation.

Prime and Subcontractor Payment Monitoring

• Review and track payments made by the District to prime contractors and payments reported by prime contractors to subcontractors.
• Reconcile prime payment records against subcontractor payment information to verify the accuracy and timeliness of reported payments.
• Monitor compliance with applicable prompt-payment and retention requirements.
• Identify late, missing, disputed, or inconsistent subcontractor payments and assist with follow-up and resolution.
• Maintain documentation supporting payment monitoring and compliance findings.

Commercially Useful Function (CUF) Reviews

• Assist with conducting and documenting CUF reviews for small business credit to determine whether certified firms are performing a distinct, necessary, and commercially useful role consistent with applicable program requirements.
• Review subcontractor scopes, workforce, equipment, materials, supervision, invoicing, and other relevant documentation to verify that the firm is responsible for and performing the work credited toward participation.
• Participate in field or desk reviews, as appropriate, and document observations and findings.
• Identify potential CUF concerns.

Contract Payment Audits

• Assist with contract audits involving payments from the District to prime contractors and corresponding payments from prime contractors to subcontractors.
• Review subcontract agreements, change orders, retention, canceled checks or other proof of payment, and related financial documentation.
• Identify discrepancies that need to be reported to Project Managers.
• Prepare audit worksheets, supporting documentation, findings, and correspondence.
• Utilize the District's financial system for contract data entry.

Contract Compliance Guide Development

• Assist with the development of a comprehensive DCMS Contract Compliance Guide for use by contractors, subcontractors, consultants, and District staff.
• Develop step-by-step instructions, checklists, process maps, examples, and frequently asked questions to promote consistent compliance practices.

Contract Compliance and Program Support

• Review required Business Opportunity Program forms and supporting documentation for completeness and compliance with solicitation and contract requirements.
• Assist with proposal and bid evaluations using the District's Procurement portal powered by Bonfire.
• Prepare interoffice memorandums to District staff regarding small business participation determinations.
• Assist with contract closeout reviews to verify final participation and payment information.
• Perform other related Business Opportunity Program and contract compliance duties as assigned.

Minimum Qualifications

• Education and/or Experience:
• A combination of college level training and position related experience equivalent to:
• Three years' full-time position related complex and confidential office administrative experience requiring the use of initiative and independent judgment. Human Resources experience is highly desirable.
• A Bachelor's Degree in Human Resources Management, Organizational Development or related field may be substituted for one year of administrative experience.
• Must be able to demonstrate proficiency using advanced word processing and basic spreadsheet functions (Microsoft Word, Excel, database and graphics software, PowerPoint, and experience using HRIS systems highly desirable).

22nd Century Technologies, Inc. (TSCTI) is one of the fastest-growing IT Services Integrators and Workforce Solutions providers in the United States. Founded in 1997, TSCTI is a Certified National Minority Business Enterprise (MBE) with a workforce of 6,000+ professionals, including 600+ Cybersecurity Subject Matter Experts (SMEs), delivering mission-critical solutions across all 50 U.S. states, Canada, and Mexico.

Headquartered in Princeton, NJ, and McLean, VA, with 14 regional offices nationwide, TSCTI provides comprehensive solutions in Digital Transformation, Artificial Intelligence (AI), Cybersecurity, Cloud Computing, IT Infrastructure, Enterprise Modernization, DevSecOps, Managed Services, Workforce Solutions, and Healthcare Staffing. We are a trusted partner to Federal, State, Local, Education (SLED), Healthcare, and Commercial organizations, delivering innovative technology and talent solutions that enable our clients to achieve their strategic objectives.

As one of the nation's leading Healthcare Workforce Solutions providers, TSCTI supports federal healthcare systems, Veterans Affairs (VA) Medical Centers, state and local healthcare agencies, hospitals, clinics, laboratories, long-term care facilities, and commercial healthcare organizations. We recruit and place highly qualified healthcare professionals across a wide range of specialties, including physicians, advanced practice providers, registered nurses, allied health professionals, behavioral health specialists, laboratory personnel, pharmacy professionals, and healthcare administrative staff. Our healthcare solutions ensure continuity of care while maintaining the highest standards of clinical excellence and regulatory compliance.

With a strong commitment to quality and compliance, TSCTI operates through CMMI Level 3 (Development & Services) and ISO 9001, ISO 20000, and ISO 27001 certified processes, ensuring consistent service excellence, operational maturity, and information security. Today, we proudly support 14 of the 15 Federal Executive Departments, 37 Federal agencies, 50 State governments, 115+ Local agencies, 37 School Districts, numerous healthcare organizations, and 80+ Fortune 500 and commercial clients.

TSCTI has earned numerous industry recognitions, including being named among Forbes America's Best Large Employers, Forbes Best Employers for Veterans, Forbes Best Employers for Tech Workers, Newsweek's America's Greatest Workplaces for Diversity, and a 13-time Inc. 5000 honoree. The company has also been recognized by the Washington Business Journal as one of the Best Places to Work and continues to expand its capabilities through strategic innovation, acquisitions, and investments in emerging technologies.

At TSCTI, our people are our greatest strength. We are committed to fostering an inclusive, collaborative, and growth-oriented workplace where innovation thrives and careers flourish. Whether delivering cutting-edge technology solutions or connecting exceptional talent with meaningful careers, we consistently exceed our clients' expectations while empowering our employees to succeed.

Equal Opportunity Employer

22nd Century Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Company Description

22nd Century Technologies, Inc. (TSCTI) is one of the fastest-growing IT Services Integrators and Workforce Solutions providers in the United States. Founded in 1997, TSCTI is a Certified National Minority Business Enterprise (MBE) with a workforce of 6,000+ professionals, including 600+ Cybersecurity Subject Matter Experts (SMEs), delivering mission-critical solutions across all 50 U.S. states, Canada, and Mexico.\r\n\r\nHeadquartered in Princeton, NJ, and McLean, VA, with 14 regional offices nationwide, TSCTI provides comprehensive solutions in Digital Transformation, Artificial Intelligence (AI), Cybersecurity, Cloud Computing, IT Infrastructure, Enterprise Modernization, DevSecOps, Managed Services, Workforce Solutions, and Healthcare Staffing. We are a trusted partner to Federal, State, Local, Education (SLED), Healthcare, and Commercial organizations, delivering innovative technology and talent solutions that enable our clients to achieve their strategic objectives.\r\n\r\nAs one of the nation's leading Healthcare Workforce Solutions providers, TSCTI supports federal healthcare systems, Veterans Affairs (VA) Medical Centers, state and local healthcare agencies, hospitals, clinics, laboratories, long-term care facilities, and commercial healthcare organizations. We recruit and place highly qualified healthcare professionals across a wide range of specialties, including physicians, advanced practice providers, registered nurses, allied health professionals, behavioral health specialists, laboratory personnel, pharmacy professionals, and healthcare administrative staff. Our healthcare solutions ensure continuity of care while maintaining the highest standards of clinical excellence and regulatory compliance.\r\n\r\nWith a strong commitment to quality and compliance, TSCTI operates through CMMI Level 3 (Development & Services) and ISO 9001, ISO 20000, and ISO 27001 certified processes, ensuring consistent service excellence, operational maturity, and information security. Today, we proudly support 14 of the 15 Federal Executive Departments, 37 Federal agencies, 50 State governments, 115+ Local agencies, 37 School Districts, numerous healthcare organizations, and 80+ Fortune 500 and commercial clients.\r\n\r\nTSCTI has earned numerous industry recognitions, including being named among Forbes America's Best Large Employers, Forbes Best Employers for Veterans, Forbes Best Employers for Tech Workers, Newsweek's America's Greatest Workplaces for Diversity, and a 13-time Inc. 5000 honoree. The company has also been recognized by the Washington Business Journal as one of the Best Places to Work and continues to expand its capabilities through strategic innovation, acquisitions, and investments in emerging technologies.\r\n\r\nAt TSCTI, our people are our greatest strength. We are committed to fostering an inclusive, collaborative, and growth-oriented workplace where innovation thrives and careers flourish. Whether delivering cutting-edge technology solutions or connecting exceptional talent with meaningful careers, we consistently exceed our clients' expectations while empowering our employees to succeed.\r\n\r\nEqual Opportunity Employer\r\n\r\n22nd Century Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.