Accounts Payable Specialist - New Albany, OH

Project AP Specialist

Reporting to the Accounting Supervisor, the Project AP Specialist will perform Accounts Payable activities for the Project. The position is located at the project site in New Albany, OH. The position requires the ability to maintain confidentiality with a strong ethical behavior in workplace practices, a customer-service orientation with a demonstrated professional demeanor and communication style, flexibility, and commitment to meeting deadlines.

Major Responsibilities:

• Accounts Payable coordination/support, including review, approval routing, processing and payment of Supplier and Subcontract invoices.
• Maintenance of up to date and accurate project approver groups and timely routing of invoices for approval in the AP workflow tool.
• Ongoing preparation and review of project AP hold report, ensuring that all holds are cleared as quickly as possible to ensure on time payment of invoices.
• Coordination with the Service Center Accounts Payable Organization to ensure accurate and timely processing and payment of project supplier/subcontract invoices.
• Coordination with Project Management, Procurement, Project Controls and other project organizations impacting the AP process.
• Coordination and communication with project suppliers as necessary to ensure accurate and timely invoicing to the project and payment to the supplier.
• Coordination with other Project Finance Team members, especially related to billing of Supplier and Subcontract invoices to the client.
• Implementation and ongoing improvement of accounts payable controls and processes, ensuring compliance and meeting deadlines.
• Organization and maintenance of the project accounting shared mailbox.
• Assist the project accounting team in the preparation of monthly supplier and subcontractor accruals.
• Additional duties may be assigned on an as required basis.

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