PART TIME CLERK - PTIP

Administrative Clerk

Performs administrative/clerical functions unique to the Pre-Trial Intervention Program; and may be required to assist citizens, other departments and outside agencies.

Essential Functions

• Organizes and maintains files of the Pre-Trial Intervention Program, which includes following approved retention policies
• Coordinate transfer and retrieval of files from archives as needed
• Distribute internal and external correspondence as needed
• Provides administrative support for office which includes copying, labeling, scanning, shredding and maintaining order of files.
• Procures paper, supplies or other items as authorized and instructed from Purchasing Department
• Run errands as needed on McLennan County campus. Including various pick-ups from and deliveries to other county departments, agencies and clerks
• Other computer data entry and reports, as required

LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Minimum Requirements

EDUCATION:

Required:

• High school diploma or GED

SKILLS ~ EXPERIENCE:

Required:

• Must be loyal and able to keep the confidence of the office as required by law
• Knowledge of correct English usage, spelling, punctuation, and legal terminology
• General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Word, Excel, Outlook
• Exceptional skill in establishing and maintaining effective working relationships with County staff, attorneys, investigators, police agencies, and citizens
• Possess excellent communication skills in expressing oneself clearly and concisely, both orally and in writing
• Ability to accurately sort, file, and retrieve material using alphabetical, numerical, or chronological systems

Preferred:

• Bilingual proficiency in Spanish

DISCLAIMER: McLennan County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records, and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

Supplemental Information

All Employees:

o Must be committed to achieving excellence in assigned duties, always in service of the county and community

o Must have ability to earn and keep the trust of fellow employees and the community at large

o Must be approachable and ready to help fellow employees and the general public

ENVIRONMENTAL FACTORS: While performing the essential duties of this job, the employee is constantly required to work under time pressures to meet deadlines; the employee must frequently change tasks, perform multiple tasks simultaneously, and work closely with others as part of a team. The noise level in the work environment is usually moderate.

PHYSICAL DEMAND REQUIREMENTS: Some light lifting, bending, standing, walking and prolonged sitting. Vision (ability to read police reports, law books, and normal printed material), understandable coherent speech and hearing.

HOURS / SPECIAL CONDITIONS: Monday – Friday, 8:00 am – 5:00 pm